District Attorney'S Office - Legal Secretary

County of El Paso•Tx 79901, TX

7d•Onsite

About The Position

The Legal Secretary under general supervision provides clerical support to assigned attorneys. This role involves assisting attorneys in collecting information, providing broad administrative and office support, screening visitors and telephone calls, responding to inquiries, conducting preliminary interviews of prospective clients, typing and proofreading various documents, composing correspondence, developing and maintaining filing systems, maintaining databases, collecting and compiling data for reports, preparing legal documents, securing signatures, and delivering documents. The Legal Secretary also pulls dockets, scans new cases, prints judgments, files orders, redacts information, drafts and edits revocations, provides case preparation support, compiles petitions and reports, conducts research, calendars hearings and meetings, retrieves files, responds to questions regarding case disposition, reviews and processes applications, redacts court orders, copies and files records, notifies attorneys of filings, assists the public with inquiries, handles difficult customers, archives files, responds to open records requests, and may substitute for coworkers during temporary absences. Additionally, the role requires attending meetings, training, and information sessions, staying abreast of new trends, demonstrating excellent customer service, and fostering a high-quality work culture through training and mentoring. As a Disaster Service Worker, employees may be required to train on emergency response and perform emergency services during a proclaimed emergency.

Requirements

High school diploma or equivalent
Two (2) years of law office/secretarial experience
Six (6) months working customer service experience
Knowledge of principles and practices of modern office administration
Knowledge of the court system
Knowledge of legal terminology
Knowledge of relevant laws, rules and codes
Knowledge of the principles and practices of effective customer service
Knowledge of English usage/bi-lingual preferred, grammar, punctuation and spelling
Knowledge of techniques for effective interpersonal communications
Knowledge of modern office procedures, methods and computer equipment to include Windows and Microsoft based products
Ability to maintain confidential records and reports
Ability to explain court action
Ability to keep composure in order to assist high conflict customers
Ability to plan and execute work both independently and as a team member
Time management skills
Ability to operate personal computer using standard office operating software and general office equipment
Ability to prepare and maintain records
Ability to maintain filing systems
Ability to communicate effectively both orally and in writing
Dependability
Ability to deal with the public courteously and effectively
Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work
Type 45wpm
Pass a background investigation
Demonstrate regular and reliable attendance
Work well with others and participate fully in a team oriented environment
Interface with other employees and customers in a courteous and respectful manner
Maintain strict confidentiality
Project positive support of their department and all county organizations at all times
Maintain and enhance the County's commitment to customer service excellence

Nice To Haves

Bi-lingual preferred

Responsibilities

Assists attorneys in collecting information such as employment, medical, and other records.
Provides broad administrative and office support to assigned department.
Screens visitors and telephone calls; responds to complaints and information requests.
Conducts preliminary interviews of prospective clients.
Types and proofreads a wide variety of reports, letters, memos, tables and charts.
Composes correspondence for review and signature by management staff.
Develops and maintains various filing systems, records and logs.
Maintains various automated data bases.
Conducts file close-out.
Collects and compiles data to draft and produce various reports and correspondence.
Prepares various legal documents; secures authorized signatures and delivery to the appropriate party.
Pulls dockets, scans new cases, prints out judgements, files orders, and redacts information.
Drafts and edits revocations.
Provides attorney staff with all aspects of case preparation.
Compiles petitions and reports.
Conducts research as needed.
Calendars hearings and meetings for attorneys.
Retrieves files for attorneys.
Responds to questions regarding case disposition.
Reviews the completion of various applications or documents and processes.
Redacts court orders; copies and files records; notifies attorneys of filings.
Assists the public with inquiries and handles difficult customers and non-routine problems.
Archives files.
Responds to open records requests.
Substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Attends and participates in meetings, training and information sessions.
Stays abreast of new trends and innovations in the field.
Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
Performs such other related duties as may be assigned.
Maintains a safe and healthy work place environment.