Legal Secretary III

Franklin County • Franklin County Courthouse Campus - Pasco WA, WA

3d • Onsite

About The Position

The Legal Secretary III performs a variety of complex, specialized, and technical intermediate legal secretarial functions in support of the Civil, Criminal, or Child Support divisions of the Prosecuting Attorney’s Office.

Requirements

• General knowledge of laws and regulations, County policies and procedures, as well as principles, practices, procedures, techniques, terminology, and related tools and technology as they relate to area(s) of assignment.
• General skills in troubleshooting and resolving issues or problems by analyzing information, identifying alternative solutions, interpreting compliance documentation, projecting consequences of proposed actions, and implementing recommendations in support of goals.
• Proficient time management and mental and physical organization skills that support the ability to focus, have clarity, and use strategy to fulfill a variety of tasks successfully.
• General skills in data entry, typing, Microsoft Office Suite, and the ability to learn and have proficient skills in the current County-wide enterprise resource planning software.
• General skills in Outlook, the internet for research, and the ability to learn and have expert skills in the Prosecuting Attorney’s or Child Support Office’s software or systems.
• Ability to write and speak clearly and concisely, to express ideas and recommendations effectively orally and in writing, and communicate department, technical, or industry information, policies, requirements, and procedures in a language understood by co-workers and the general public.
• Ability to maintain the confidentiality of sensitive or confidential information.
• Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the general public using courtesy, tact, and discretion.
• Ability to work independently take advantage of opportunities, organize and prioritize several ongoing and frequently changing assignments to meet deadlines, and communicate changes and progress to supervisor and staff, remaining calm during emergency situations.
• High School Diploma, OR G.E.D.
• Two years of progressively responsible office experience in a court or legal environment, or related field.
• Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.
• Employment at Franklin County is contingent upon the results of a background check and eligibility for coverage by the County’s liability insurance carrier.
• Depending upon the position, background checks may include personal and professional references, social security verification, education and professional licensing verification, financial history, and criminal history.
• Valid driver’s license if driving a vehicle for County business.

Nice To Haves

• Ability to speak, read, and write Spanish
• Completion of an accredited legal assistant or paralegal program

Responsibilities

• Greets and assists the public, staff, and other agencies by phone or in person by providing detailed and/or technical information within scope of knowledge and authority.
• Refers inquires and/or visitors to appropriate department or individual necessary.
• Serves as liaison between department and program, defendants, clients, and law enforcement agencies.
• Prepares and processes a variety of legal documents, pleadings, subpoenas and other correspondence, conferring with attorneys, and preparing and editing documents for final distribution.
• Assists with the creation, development, and maintenance of systems and records including files, lists, reports, logs, and other recordkeeping systems utilizing computerized and manual systems that provide for proper evaluation, control, and documentation of assigned operations according to current department and County practices.
• Maintains calendar of court docket for all hearing dates.
• Pursues self-development and continuing development of skills and knowledge by attending ongoing educational workshops, reviewing professional or technical publications, and establishing personal networks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED