V105- Legal Scheduling Coordinator
About The Position
Join Job Duck as a Legal Scheduling Coordinator and become an essential part of a fast-paced legal team focused on ensuring the smooth coordination of legal proceedings and attorney schedules. In this role, you will manage critical scheduling activities, communicate with legal professionals and external parties, and help keep cases moving forward efficiently. The ideal candidate is highly organized, proactive, and persistent, with a strong ability to manage competing priorities while maintaining accuracy. This opportunity is perfect for someone with prior law firm experience who thrives in a structured legal environment and takes pride in delivering reliable, detail-oriented support.
Requirements
- Previous experience working in a law firm is a must
- Legal scheduling experience is mandatory
- Experience communicating with courts, attorneys, clients, opposing counsel, and third parties
- Proven experience coordinating legal scheduling, including depositions, mediations, hearings, and attorney calendars
- Ability to manage a high volume of scheduling requests primarily through email
- Strong written English communication skills
- Experience communicating with courts, attorneys, clients, opposing counsel, and third parties
- Microsoft Office Suite
- Legal Calendar Management Systems
- Legal Case Management Software
Nice To Haves
- Being a licensed attorney in home country is a strong plus but not required
- Ability to work independently with minimal supervision
- Strong organizational and administrative skills
- Experience maintaining accurate records and calendar systems
Responsibilities
- Handle occasional phone calls to coordinate scheduling matters and resolve conflicts
- Organize and maintain case related information and documentation
- Update schedules as changes arise and communicate updates to all relevant parties
- Maintain accurate calendar entries and scheduling records
- Follow up persistently on pending scheduling requests until confirmation is received
- Communicate with courts, opposing counsel, clients, and third parties to coordinate legal events
- Ensure all legal events are appropriately documented and communicated
- Manage attorney calendars and proactively resolve scheduling conflicts
- Manage multiple scheduling requests simultaneously while maintaining a high degree of accuracy
- Provide administrative support to attorneys and legal staff
- Track deadlines, appointments, and important legal events
- Coordinate and schedule depositions, mediations, hearings, and other legal proceedings
Benefits
- Great Place to Work Certification
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
