Legal Records Clerk
About The Position
This position assists the public with case file review requests and miscellaneous questions, and updates case information in the FCE (FullCourt Enterprise) case management system. The role involves gathering and distributing case files for motions dockets, maintaining the integrity of records housed at the offsite records center, and expanding physical case files when necessary. Responsibilities include scanning, uploading, and imaging legal documents into the case management system, updating case file information, and indexing images to a register of action (ROA) in FCE, ensuring the accuracy of entries for public view.
Requirements
- High school graduation
- Two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment
- Knowledge of standard administrative procedures, practices, and equipment
- Knowledge of common legal terminology, documents and procedures
- Ability to comprehend applicable Virginia Code sections and laws
- Ability to process a considerable volume of record work in an accurate and timely manner
- Ability to perform data entry, scanning, indexing and retrieval with computer information systems
- Ability to communicate courteously and effectively, both verbally and in writing
- Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff
- Valid driver's license
- Completion of a criminal background check and driving record check
Nice To Haves
- One or more years of court and/or legal experience
- Two or more years of experience in providing front-line customer services
- Knowledge and/or experience with the Code of Virginia and regulations in relevant areas
- Experience performing data entry
- Excellent attention to detail and organizational skills
- Experience working in a team environment
- Ability to exercise tact, discretion, initiative, creativity, and independent judgment
- Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook
- Bilingual in English and another language
Responsibilities
- Receives and reviews documents to ensure completeness for filing and recording
- Prepares and processes legal documents
- Enters and updates case information in the case management system
- Scans and indexes documents in the case management system
- Calculates and collects fines, court costs, and restitution
- Notifies defendants of court fines, fees, and restitution balances and payment options
- Reconciles daily receipts, identifies discrepancies and makes corrections
- Assists customers by phone, and in person with miscellaneous inquiries
- Maintains, stores, and ensures accessibility of case files
- Assists the public requesting to review, and/or obtain copies of case files
- Prepares and monitors Court dockets
- Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court
Benefits
- Panel interview
- May include exercise
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
