Legal Records Associate

SPS • White Plains, NY

2d • Onsite

About The Position

We’re looking for a detail-oriented Legal Records Associate to organize, maintain, and retrieve legal files and documents. This role supports attorneys and staff by ensuring records are accurate, secure, and easily accessible. Accurate records are essential to an efficient legal practice. Your attention to detail and discretion help ensure important documents are properly maintained and available when needed.

Requirements

• High school diploma or equivalent required
• Strong organization and attention to detail
• Experience with scanning, electronic databases, and data entry
• Strong communication and customer service skills
• Ability to multitask, prioritize, and work independently
• Ability to lift and carry files and boxes up to 30 lbs.
• Ability to walk, bend, reach, and stand as needed
• Ability to perform frequent filing, scanning, and data entry

Nice To Haves

• college degree preferred
• Previous legal records, law firm, records management, or document services experience preferred

Responsibilities

• Open, index, organize, scan, and maintain legal case files and records
• Upload documents to electronic records systems and ensure accurate filing
• Maintain secure and organized file rooms and storage areas
• Locate and retrieve records for attorneys and staff
• Prepare files for closing, off-site storage, and secure disposal
• Assist with trial binders, exhibits, and external records requests
• Handle confidential and sensitive documents with discretion
• Support scanning, filing, and document-related projects
• Provide mailroom or other office services support as needed
• Follow established records management and retention procedures

Benefits

• Medical
• Dental
• Vision
• HCFSA
• DCFSA
• HSA
• Commuter Transit and Parking Pre-Tax Plans
• Supplemental Life Insurance
• Accident Insurance
• Critical Illness
• Hospital Indemnity
• Legal Program
• Identify Theft Protection
• Pet Discounts
• Pet Insurance
• Group Home and Auto Insurance
• EAP
• Short Term Disability
• Life Insurance
• Education Discounts
• 401k w/ matching
• Entertainment Discounts
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED