Legal Secretary/Medical Records Coordinator

Cipriani & Werner•Iselin, NJ

1d•$50,000 - $60,000•Onsite

About The Position

Cipriani & Werner is a multidisciplinary law firm recognized for understanding and delivering on client needs and interests. The Woodbridge Office in Iselin, NJ is seeking a Legal Secretary/Medical Records Coordinator to join their expanding team.

Requirements

High school diploma or GED required.
Legal secretarial experience required.
Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred
Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment

Nice To Haves

Bachelor's degree preferred.
2 years of legal secretarial experience preferred.
Experience with medical records is strongly preferred.

Responsibilities

Direct contact with clients, courts, medical providers, and other entities.
Answer incoming phone calls.
Prepare and maintain physical and electronic client files.
Schedule appointments and maintain attorney and litigation calendars.
File pleadings and prepare and work on discovery documents, discovery demands, and responses.
Obtain documents and other expert discovery.
Coordinate and schedule depositions.
Draft correspondence.
Assist with coordinating workflow in a high-paced legal office.
Organize client files, pleadings, exhibit binders, discovery, and other case materials.
Handle incoming and outgoing mail for attorneys and legal staff.
Prepare and process medical records authorizations and subpoenas.
Maintain subpoena charts and track medical records requests, deadlines, and follow-ups.
Prepare good faith letters, final notices, and other correspondence related to outstanding records.
Communicate with medical providers and other entities regarding records requests, subpoenas, invoices, and outstanding documentation.