Legal Receptionist

Snell & Wilmer Business Professional Openings • Costa Mesa, CA

11d • Onsite

About The Position

Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States, is seeking a Receptionist for its Orange County office. The ideal candidate will possess strong interpersonal skills, the ability to work under pressure, respond quickly to changing demands, and be self-motivated with the ability to work independently as well as part of a team. This position is based in the office Monday through Friday during normal business hours. If you thrive in a friendly, fast-paced environment and can manage day-to-day work challenges while adapting to multiple demands and priorities, this opportunity may be for you.

Requirements

• At least 3 years of experience in customer service
• Must have a professional appearance, enthusiastic attitude, and clear and courteous telephone voice
• Communicate clearly, tactfully, and professionally with all lawyers, other employees and visitors to the office
• Basic computer skills and Microsoft Office Suite (Outlook, Word and Excel)
• Excellent time management skills with a proven ability to meet deadlines
• Must be able to effectively solve problems

Nice To Haves

• Law firm experience preferred, but not required

Responsibilities

• Answer a multiple line phone system promptly and courteously, manage calls by routing them to the proper extensions across multiple office locations
• Maintain friendly and professional customer interactions via telephone and internet chat
• Supports continuity among work team by documenting and communicating actions, irregularities, and continuing needs
• Assist in catering ordering, setup, and clean up
• Maintain conference rooms and administration calendars
• Interact professionally with both internal and external clients on all levels
• Maintain confidentiality and demonstrate professional behavior and judgment in dealing with delicate situations
• Escort or direct visitors and clients to conference rooms as appropriate
• Represent the Firm’s professional image by maintaining a neat and organized appearance at the reception desk and surrounding areas
• Assist visitors and announce their arrival by immediately notifying appropriate personnel
• Assist Attorneys with various tasks, i.e. outside reservations and scheduling couriers

Benefits

• medical
• dental
• vision
• disability
• life insurance
• 401K/profit sharing
• paid holidays
• tuition reimbursement
• paid time off including vacation time, personal time, and sick time where appropriate

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed