Legal Professional Assistant

Parker Poe•Atlanta, GA

92d•Onsite

About The Position

Parker Poe is seeking an experienced Legal Professional Assistant to support a team of four to five attorneys in a collaborative, fast-paced legal environment. The role provides administrative and litigation support, helping attorneys deliver excellent client service and keep legal matters moving forward. The position is onsite Monday through Friday and involves managing multiple priorities, anticipating needs, and coordinating day-to-day legal and office workflows. The assistant prepares legal documents and correspondence, manages calendars and deadlines, supports timekeeping and billing, coordinates travel and meetings, maintains client files and firm database information, and assists with court filings and records management. The role also involves handling calls and communications, organizing documents, and collaborating with attorneys, legal professionals, and administrative colleagues. Additional projects and responsibilities may be assigned as needed.

Requirements

At least five years of experience as a Legal Secretary, Legal Assistant, or Legal Professional Assistant, including litigation support experience.
Experience with court filings and litigation deadlines.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, adapt to changing demands, and meet deadlines in a fast-paced environment.
Advanced proficiency with Microsoft Office Suite.
Experience with electronic filing systems and legal time and billing software.
Availability to work onsite Monday through Friday.

Nice To Haves

Strong typing skills; 75+ words per minute is preferred.
A collaborative, team-oriented mindset and willingness to assist colleagues when needed.

Responsibilities

Provide administrative and litigation support to a team of four to five attorneys.
Prepare, revise, and finalize legal documents, pleadings, contracts, and correspondence from drafts or dictated text.
Manage attorney calendars, coordinate meetings, and help ensure important deadlines are met.
Track and docket court filing deadlines and scheduling orders.
Maintain attorney time entries and assist with billing-related activities.
Coordinate attorney and client travel, including flights, accommodations, transportation, and itineraries.
Handle day-to-day administrative tasks, including scheduling appointments, preparing correspondence, scanning and organizing documents, and routing incoming communications.
Answer and direct incoming calls professionally and courteously.
Assist with reviewing and preparing client invoices.
Coordinate conference room scheduling and meeting logistics.
Organize and maintain physical and electronic client files.
Ensure accurate filing and indexing of legal documents and assist with records management, including preparing closed files for off-site storage.
Maintain attorney contacts and client information in firm databases.
Collaborate with attorneys, legal professionals, and administrative team members to provide seamless support across the office.
Assist with additional projects and responsibilities as needed.