Legal Process Clerk I/II-Extra Help

County of Shasta•Redding, CA

7d•Onsite

About The Position

The current vacancy is within the Shasta County Public Defender’s Office. Extra help positions are hourly employees that may work up to 900 hours in a fiscal year (July 1-June 30). Benefits are not included. For over 20 years the Shasta County Public Defender’s Office has provided representation to those who are unable to afford an attorney. Our mission is to provide compassionate, holistic defense to those in need, ensuring that every client receives comprehensive legal representation tailored to their unique experiences, goals, and needs. We are dedicated to providing zealous, ethical, effective advocacy while protecting the dignity, rights, and humanity of each person we represent. We serve diverse communities, including those most marginalized in our society, with unwavering commitment to justice. Each year, our office represents hundreds of indigent defendants charged with misdemeanor, felony, and juvenile offenses. We also handle an array of civil matters including guardianships, termination of parental rights, and conservatorship matters. Our role is to protect the constitutional rights of justice-involved individuals and to hold the government accountable, ensuring that fairness and due process are upheld in every case. We foster a supportive and empowering environment where our attorneys and staff are encouraged to grow both professionally and personally. By investing in our team’s well-being and development, we create a culture of excellence, advocacy, and integrity. We are committed to building a sustainable criminal defense practice that serves our clients and our community for generations to come. Legal Process Clerk I: Under supervision, to learn to accept, process and type legal documents; and to perform related work as required. Legal Process Clerk II: Under general supervision, to accept, process, and type legal documents; and to perform related work as required.

Requirements

One (1) year of paid or unpaid experience in an office setting processing and typing documents or performing other office support duties (for Legal Process Clerk I).
One (1) year of experience comparable to that of a Legal Process Clerk I with Shasta County (for Legal Process Clerk II).
Knowledge of office procedures and practices.
Knowledge of business English, including vocabulary, correct grammatical usage, and punctuation.
Ability to operate standard office equipment.
Ability to maintain accurate records.
Ability to receive and account for fees.
Ability to learn civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, or Child Support Services departments.
Ability to learn the operations and procedures of and the legal terminology and forms used in the District Attorney, Probation, Public Defender, or Child Support Services department.
Ability to determine acceptability and process criminal and/or civil documents.
Ability to deal courteously and tactfully with attorneys, other employees and the public.
Ability to type at a speed of not less than 45 words per minute from clear copy (depending on assignment).
Ability to achieve an alphanumeric data entry test score of 6,000 kph with a 95% accuracy rate (depending on assignment).
Ability to perform legal clerical work.
Ability to maintain accurate fiscal records.

Nice To Haves

Highly organized, detail-oriented professional.
Thrives in a fast-paced, team-driven environment.
Strong commitment to accuracy and efficiency.
Dependable team player who collaborates effectively.
Highly motivated, proactive, and capable of managing competing priorities with minimal supervision.
Ability to think critically and solve problems independently.
Exercises sound judgment.
Understands the importance of confidentiality and discretion.
Strong communication skills—both written and verbal.
Ability to follow complex instructions.
Ability to adapt to evolving procedures.
Maintains professionalism in all interactions.
Experience with case management systems.
Experience with document processing.
Experience with high-volume administrative workflows.
Demonstrated ability to quickly learn new systems and procedures.
Commitment to continuous improvement.

Responsibilities

Learns to receive and process legal documents for filing in criminal, civil, juvenile, family law, child support, and probate actions.
Examines documents for jurisdiction, accuracy and completeness and enters into register of action.
Initially calendars cases.
Checks and issues subpoenas, summonses, writs of execution, possession, attachments, seizures of property, and similar documents.
Indexes and cross indexes proceedings.
Searches records and files for prior actions.
Answers questions for attorneys and the public.
Collects fees, makes change, writes receipts and keeps records.
Types dictation and documents involving considerable legal terminology, such as complaints, warrants, motions, petitions, stipulations and judgments.
Maintains trust account general ledgers (Legal Process Clerk II only).
Acts as an information source regarding department policies, procedures, and activities.
Performs data entry and filing of booking reports and miscellaneous paperwork.
Contacts various agencies throughout the county to verify information (ex: obtaining police reports, court dates, etc.).
Prepares the Court calendar.
Maintains confidentiality of information in accordance with departmental policy, as well as all applicable laws and regulations.
Receives calls and directs callers to appropriate personnel.
Files reports and miscellaneous paperwork.
Obtains and assembles information from files.
Provides general assistance to the public.
Interacts with clients.
Assists in-house personnel, as well as outside agencies in obtaining information.
Performs related duties as assigned.