Legal Practice Assistant

Troutman Pepper Hamilton Sanders•Atlanta, GA

16h

About The Position

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Intellectual Property practice group. The LPA performs a wide variety of administrative tasks; anticipates, plans, and proactively meets the business needs of the attorneys; and executes assignments while demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Requirements

Demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker.
Strong proficiency in advanced litigation support, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.
Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
Ability to provide quality client service to both internal and external clients effectively and professionally.
Ability to manage multiple projects in a deadline-driven environment.
Ability to take initiative, set priorities, and see projects through to completion.
Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
Excellent grammar, punctuation, and proof-reading skills.
Willingness and ability to accept changing assignments and priorities.
Ability to maintain confidentiality of attorney and client information.
Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
Strong knowledge of Microsoft Office Suite products.
Strong IP and litigation knowledge, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.
Bachelor’s degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
Minimum five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.
Comprehensive Intellectual Property support experience.

Nice To Haves

Experience with high-volume complex billing highly beneficial.

Responsibilities

Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
Provide administrative support to Intellectual Property attorneys in a fast-paced, high-volume practice.
Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
Code and enter timekeeper's time and costs in the firm's time and billing system.
Coordinate large volume client billing, using sophisticated software and procedures, that may require client specific instructions and multiple revisions.
Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
Process expense reimbursement requests and process invoices in a timely manner.
Serve as a knowledge resource in specific practice group requirements and firm policies and procedures.
Collaboratively share this knowledge and work with others to improve processes and procedures.
Handle tasks related to client billing, such as distribution and review of client invoices, maintain current knowledge of billing requirements from clients.
Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
Prepare routine correspondence, read and route mail, conduct general research and maintain files.
Handle complex edits in legal documents.
Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manager schedule changes for events and meetings.
Arrange domestic and international travel and create and submit related expense reports.
Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
Manage information electronically using the firm’s database file management system and a records management system.
Provide overflow assistance to administrative legal support team.
Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
Maintain attorney bar membership records and CLE records.
Prepare and file legal documents in Federal and State courts, including electronic filings.
Prepare legal documents, correspondence, and binders.
Provide administrative support for all aspects of litigation, including discovery and trial preparation.
Manage detailed tasks such as reviewing information, submissions, and reports, and coordinating the distribution of these and other materials.