Legal Practice Assistant

Mayer Brown LLP•Houston, TX

21h•$78,000 - $90,000•Onsite

About The Position

Mayer Brown is an international law firm that represents major corporations, funds, and financial institutions in complex transactions and disputes. The firm prides itself on being strategic partners with deep commercial instincts and a commitment to delivering excellence. They foster a collegial and collaborative environment where motivated individuals can grow and thrive. The Legal Practice Assistant will join the Secretarial department in the Houston office, providing high-level administrative and practice support to a group of attorneys (typically 5-9). This role involves managing workflow, client matters, and daily operations, acting as a key resource within the practice and ensuring efficient, accurate, and professional work delivery in a fast-paced environment with competing priorities.

Requirements

High School Diploma or equivalent required
Prior experience as a Legal Secretary or Legal Practice Assistant in a law firm or professional services environment required
Minimum of 5 years of experience supporting multiple attorneys strongly preferred
Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required.
Exceptional written and verbal communication skills, with the ability to interact professionally at all levels
Strong collaboration skills and ability to work effectively in a team-oriented environment
Proven ability to manage competing priorities, meet deadlines, and adapt to shifting demands under pressure
Self-starter with a high level of initiative, ownership, and accountability
Strong client service mindset with the ability to anticipate needs and proactively provide solutions
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
Demonstrates sound judgment, discretion, and the ability to handle confidential information
Strong problem-solving and critical thinking skills

Nice To Haves

College degree preferred; equivalent experience will be considered

Responsibilities

Provide high-level administrative support to assigned attorneys, including calendar management, meeting coordination, and day-to-day practice logistics
Partner with attorneys to manage priorities, anticipate needs, and ensure timely execution of client work
Prepare, revise, format, and proofread legal documents and correspondence with a high degree of accuracy, often under tight timelines
Track and manage deadlines, filings, and key milestones; proactively follow up to ensure completion
Coordinate and organize materials for meetings, hearings, arbitrations, trials, and other critical events, including managing large and complex document sets
Prepare and submit electronic filings with courts and other governing bodies, ensuring compliance with applicable rules, formatting, and deadlines
Maintain organized electronic and physical filing systems in accordance with firm protocols
Support billing and administrative processes, including time entry, invoice preparation, expense reporting, and matter intake
Serve as a primary point of contact for attorneys, handling communications with internal teams, clients, and external vendors with professionalism and discretion
Coordinate travel arrangements, meetings, and logistics, and assist with client and business development activities
Provide team support by assisting peers, balancing workloads, and contributing to a collaborative environment
Utilize firm systems and technology to ensure accuracy, efficiency, and organization across all work
Assist with special projects and perform additional duties as assigned