Legal Practice Assistant

Troutman Pepper • San Diego, CA

3d • Hybrid

About The Position

The Legal Practice Assistant provides administrative support for attorneys and other timekeepers in the Consumer Financial Services Practice Group by performing a wide variety of administrative tasks and delivering a high level of customer service. The Legal Practice Assistant will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Requirements

• Positive attitude and eagerness to learn.
• Strong written and verbal communication skills supporting ongoing effective communication, including excellent grammar and proofreading skills.
• Ability to provide professional client service.
• Able to successfully manage multiple projects under deadlines, take initiative, and prioritize tasks.
• Ability to work independently and in teams and adapt to changing assignments.
• Proficient in Microsoft Office Suite.
• Strong Federal and State litigation knowledge.
• Bachelor’s degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.
• Experience working in Litigation required.

Responsibilities

• Perform specialized administrative tasks with strong technical skills and firm procedure knowledge.
• Understand department goals to anticipate and address team needs.
• Enter timekeeper's time and costs in the billing system.
• Coordinate large volume client billing, following specific instructions and revisions.
• Support new clients and business development by managing new matters and conflict checks.
• Process expense reimbursements and invoices promptly.
• Serve as a knowledge resource on practice group requirements and firm policies; share knowledge to improve processes.
• Handle client billing tasks, including invoice distribution and review.
• Coordinate workflow support with administrative departments.
• Prepare routine correspondence, manage mail, conduct research, and maintain files.
• Handle complex legal document edits.
• Manage calendars, prioritize meetings, and resolve conflicts.
• Arrange travel and submit related expense reports.
• Collaborate with internal and external resources to complete tasks.
• Manage electronic information using the firm's database and records systems.
• Provide overflow support to the administrative legal team.
• Foster a customer service-oriented, collaborative, and committed team environment.
• Maintain attorney bar membership and CLE records.
• Prepare and file legal documents in Federal and State courts.
• Prepare legal documents, correspondence, and binders.
• Provide administrative support for litigation, including discovery and trial prep.
• Manage tasks like reviewing information, submissions, and coordinating material distribution.
• Respond to client inquiries promptly.
• Maintain client and attorney confidential information.

Benefits

• Equal Employment Opportunity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level