Legal Practice Assistant

Mayer Brown LLP•Salt Lake City, UT

2d•Onsite

About The Position

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Salt Lake City office, as a Legal Practice Assistant. Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. This position requires a detail-oriented professional with strong organizational skills and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate will have experience supporting corporate transactions, commercial real estate matters, and related legal work.

Requirements

High School diploma required
Must be computer proficient with knowledge of Microsoft Office and type 70 wpm
Proficiency in Microsoft Office products
Excellent grammar, punctuation and spelling skills required
Possesses excellent communication and organization skills with ability to multi-task
Works in a team environment and effectively supports assigned attorneys with minimal supervision
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
Ability to lift up to 25 lbs.
Ability to lift and move files and boxes as needed

Nice To Haves

preferred college degree
7-10 years experience as a legal secretary preferred
Familiarity with real estate transaction processes, title insurance, and escrow procedures preferred

Responsibilities

Responsible for working knowledge of legal secretary functions, including but not necessarily limited to: Telephone and voice mail procedures, Operation of photocopy equipment, E-Fax software and procedures, DTE software and procedures, E-mail procedures, MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures, Accounting and Billing procedures, as applicable, Conflict Checks/New Client Matter Memos.
Responsible for transcription from tapes, preparing letters, memos, Filing and other Records Center procedures.
Provides overtime coverage on occasion as required.
Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures.
Proofreads work products.
Photocopies, assembles and distributes prepared material as requested.
Redlines, e-mails, or otherwise processes documents in accordance with author's request.
Enters attorney time into Firm timekeeping system.
Responsible for working knowledge of Firm and/or Department sponsored equipment and software. These include, but are not necessarily limited to: Desk and/or laptop personal computers, Text scanners and scanner software, as applicable, E-Fax software and procedures, InTapp software and procedures, Desksite, Word 2007 and related software, Delta View procedures.
Performs personal timekeeping, attendance (access card swiping) and prepares timecard for timely submission.
Answers telephone and monitor e-mail and/or voice for attorney assignment upon request.
Advises Supervisor of equipment, software and maintenance problems, or training issues.
Promotes professionalism at all times.
Performs other duties as assigned or required to meet Firm goals and objectives.