Legal Practice Assistant - Labor & Employment/Investigations

Meyers Nave•Oakland, CA

1d•Onsite

About The Position

The Legal Practice Assistant is responsible for providing daily administrative support for the Labor and Employment Group’s (LEG) practice group lead, and its Investigations sub-practice. This role involves providing administrative and Case Assistant support for LEG Investigations, maintaining and updating the investigations case list, attending weekly team meetings, managing and scheduling investigative interviews, providing word processing assistance, proofreading and assembling investigative reports, and managing calendars, travel, and speaking engagements to support business development and related projects.

Requirements

High school diploma or equivalent
Minimum of seven years of executive assistant/legal secretary/legal assistant experience, preferably supporting an attorney or executive level manager
Superior customer service skills
Powerful organizational skills and ability to contribute to streamlining processes in concert with the practice group administrator
Strong written and verbal skills, including accuracy in grammar, spelling and punctuation
Strong attention to detail
Pro-active self-starter with ability to work independently, as well as in a team environment
Experience using O365, including strong knowledge of MS Word, PowerPoint, Excel, and Outlook
Demonstrated ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role
Demonstrated ability to maintain and update skills as required by the position
Interpersonal skills necessary to work with and communicate effectively with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact

Nice To Haves

Bachelor’s degree or, or formal education or certification in legal, paralegal, or related studies, is strongly preferred
Prior professional experience in employment matters, especially in investigations, is preferred
Prior experience in labor and employment law strongly preferred
Familiarity with litigation secretarial duties a plus (i.e. rules of court, formatting pleadings, TOA/TOC, e-filing, etc.)
CCC Macros, iManage, time and billing systems, and Adobe Professional is preferred

Responsibilities

Provide administrative and Case Assistant support for LEG Investigations
Maintain, and update weekly, the investigations case list, to ensure final investigation report deadlines and budgets are met and calendared in the LEG Master Practice Group calendar, and Compulaw, when applicable
Attend Investigations weekly team meeting
Manage, schedule and calendar investigative interviews by Zoom and in person
Provide word processing assistance, proofread and assemble investigative reports, contracts, legal memoranda, letter opinions, correspondence, proposals and/or other documents as needed
Manage calendar, travel, and speaking engagements to support business development and related projects
Prioritize work flow, juggle multiple and sometimes competing priorities, exercise judgment to make basic decisions in a variety of work situations, and maintain flexibility in day-to-day completion of duties
Coordinate logistics of support for major conference presentations and attendance
Review incoming correspondence and route as appropriate
Organize documents, and prepare binders and files to house relevant legal and non-legal materials
Partner with various Firm departments to accomplish tasks and projects
Maintain shared/group office calendars and individual attorney calendars in Outlook
Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements
Prepare check requests and coordinate payment to vendors when necessary
Prepare expense reports and work closely with the Administrative Practice Assistant (APA) on travel arrangements
Back up other LPAs and office administrative staff during planned and unplanned absences
Take direction and apply corrections to future revisions
Partner with attorneys to proactively manage their business development activities
Demonstrate excellent customer service
Work extended hours as needed
Work cordially, cooperatively, and productively with all firm employees
Attend work on-site on a regular, punctual and reliable schedule (on core days and as needed during high-stakes workflow)
Maintain composure and work efficiently and accurately during high-energy situations involving frequently changing circumstances
Other functions as assigned