Legal Practice Assistant - Immigration

Buchanan Ingersoll-Rooney•Philadelphia, PA

3d•Hybrid

About The Position

Immigration Practice Assistant Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are searching for an experienced Practice Assistant in our New York City, Washington, DC , or Philadelphia, PA office to support our Immigration practice. This role will support attorneys, team members, and internal/external clients to ensure efficient workflow and excellent customer service.

Requirements

High school diploma required.
Bachelor’s Degree, required.
3-5+ years’ experience supporting a high-volume immigration team at a law firm, in a professional corporate setting, or in higher education.
Proficiency with MS Word, Outlook, Excel.
Ability to organize/prioritize workload and work in a fast-paced environment.
Excellent written and verbal communication skills and the ability to professionally interact with candidates, clients and staff.
Ability to problem-solve and anticipate issues/problems.
Ability to work overtime, as needed.

Responsibilities

Prepare correspondence to clients.
Open new client and new matter files using Firm software.
Keep paper and electronic files for Professionals and clients; maintain email and electronic files using Firm software.
Schedule appointments, manage and confirm the calendar for the Immigration Team; make travel arrangements; set-up conference calls and video meetings.
Prepare and submit expense/reimbursement reports.
Open and route mail and email, attaching appropriate files and documents.
Liaise with document services for all document production projects.
Keep abreast of changes to policy, law, and best practices.
Other duties as assigned.