Legal Ops Associate

Aptean • Alpharetta, GA

1d

About The Position

Join our Legal Department as a Legal Operations Specialist - Compliance, where you will be the operational backbone of our Privacy Operations and AI Governance programs, supporting the Legal Operations Manager in executing compliance processes and scaling enterprise-wide AI governance initiatives. As an Associate Legal Operations Specialist-Compliance, you will be a core execution role within Aptean's Legal Department, supporting the Legal Operations Manager primarily across Privacy Operations and AI Governance, with policy and compliance-training lifecycle management and broader Legal Operations support. You will be the operational backbone of the department's compliance programs, including running processes, maintaining registers and records, coordinating globally distributed stakeholders, and ensuring the programs our senior attorneys and specialists design are executed consistently and on time. This is a high-visibility, early-career role. The Legal Department operates with direct executive attention on AI adoption and compliance maturity, and you will be joining at the moment these programs are being built and scaled. The role offers meaningful exposure to enterprise AI governance and global privacy operations.

Requirements

• 1–3 years of experience in a compliance, legal operations, privacy, paralegal, or related operations/administrative role (internships or co-ops welcome)
• Bachelor's degree in Legal Studies, Information Systems, Business, Public Policy, Data Analytics, Sociology, Psychology, or a related field
• Proficient with Microsoft 365 (SharePoint, Excel, Teams, Outlook)
• Comfortable learning new AI platforms
• Adaptable, curious about technology, and ready to grow your expertise in enterprise compliance and AI governance as our programs scale.

Nice To Haves

• Exposure to legal operations, privacy, or a corporate legal environment
• Familiarity with GDPR, CCPA, or other data privacy frameworks, or with AI governance and EU AI Act concepts
• Hands-on experience with OneTrust or comparable privacy/compliance management platforms
• Experience administering a learning management system (LMS) or compliance training program
• Experience working with qualitative data or research
• Comfort with Power BI or data visualization tools
• Curiosity about legal technology and applied AI, and interest in operationalizing new AI tools
• Microsoft 365 proficiency (SharePoint, Excel, Teams, Outlook)
• Comfort with AI platforms and willingness to learn tools like AppCentral and Claude.ai
• OneTrust platform experience
• Learning Management System (LMS) administration
• Data visualization and analytics tools
• GDPR, CCPA, or AI governance frameworks knowledge
• Legal technology and AI implementation experience

Responsibilities

• Administer and manage OneTrust privacy automation platform
• Triage and manage Data Subject Requests (DSRs) and coordinate privacy assessments
• Coordinate Vendor Data Processing Agreements (DPAs), including sub-processor management
• Maintain version control and distribution of privacy policies
• Support Privacy Attorneys on routine privacy process execution
• Track AI Governance Implementation milestones and coordinate related tasks
• Maintain the AI System register and support AI Risk Categorization (ARC) rollout
• Coordinate AI Governance Committee (AIGC) meetings and manage AI policy versions
• Facilitate internal communications on AI Compliance programs (SharePoint, newsletters, internal posts)
• Coordinate the annual policy review cycle, tracking assignments and deadlines across corporate policies
• Maintain policy management registers and support the full policy lifecycle including version control and documentation updates
• Own the compliance training content lifecycle from review through assignment, delivery, and completion tracking
• Maintain version control and review records for training modules, ensuring alignment with current policies and regulations
• Support execution of the Legal Department's AI roadmap and help pilot new AI tools and agents
• Maintain Legal Ops task trackers, project plans, and status reports
• Coordinate meetings and annual summits across multiple time zones
• Administer compliance-related knowledge bases (SharePoint and Aptean Assembly)
• Support incident management processes and vendor due diligence for Privacy and AI
• Support ad-hoc compliance data requests and regulatory monitoring processes

Benefits

• competitive pay
• robust benefit plans
• opportunity to grow your career in a fast-paced, flexible and casual environment
• outstanding opportunity for career development and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level