OPS LEGAL ASSISTANT II - 41901989

State of Florida•Belle Isle, FL

2d•Onsite

About The Position

This OPS Legal Assistant II position is in the Office of the Attorney General within the Statewide Protection in Orlando, Florida. This position provides complex and confidential organizational and administrative support. The selected candidate will assist in all phases of caseload management, working within a multi-jurisdictional environment that regularly involves coordination with state and federal agencies across Florida, including law enforcement. This role requires sound judgment and the ability to handle sensitive information with discretion, dependable attendance and the ability to function within a professional office setting.

Requirements

Two (2) years of secretarial/clerical experience
A high school diploma or equivalency.
A completed year of education can substitute on a year for year basis for required work experience.

Nice To Haves

If a notary

Responsibilities

Draft, edit and prepare legal documents under supervision of attorneys and staff.
Prepare routine correspondence based on preapproved document templates.
Calendar deadlines in accordiance with applicable rules of procedure.
Electronically file documents with courts.
Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
Update case management system and notes, and assist with data collection and reports.
Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
Maintain internal case dockets and case files.
Secure supplemental case information.
Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
Assist agency law enforcement with scanning documents.
File exhibits provided by agency law enforcement investigators.
Assist with coordination of service of process and subpoenas.
Assist with obtaining transcripts and court records.
Transcribe dictation as needed.
May accompany attorneys to court and assist as required.
Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
Assist victims and witnesses.
Assist with agency law enforcement discovery preparation.
Generate subpoenas and update case management system from returns.
Maintain calendars
Entering time into billable hours reports.
Arrange travel itinerary and hotel accommodations and reimbursement forms.
Arrange conference calls and meetings.
Research and prepare reports.
Receive, scan and distribute incoming mail.
Responsible for all administrative activities as required.
Bilingual employees who are able may be asked to assist in translations as needed.
Notarize documents as needed if a notary.
Train lower level Legal Assistants.
Perform any and all duties as required.