Legal Operations Specialist

Excelitas Technologies • Pittsburgh, PA

11d • Onsite

About The Position

The Legal Operations Specialist is responsible for maintaining and enhancing the Legal Department’s operational systems, data, and processes to drive efficiency, consistency, and scalability. This role partners closely with attorneys, contract managers, paralegals, and cross-functional stakeholders to ensure that legal workflows, databases, and reporting tools are accurate, well-maintained, and aligned with business needs. The position plays a critical role in enabling data-driven decision-making and supporting the Legal Department’s operational excellence initiatives.

Requirements

• 3–5 years of experience in legal operations, business operations, or similar role;
• Demonstrated experience creating and managing databases or structured data systems;
• Advanced proficiency in Microsoft Excel;
• Strong proficiency in Microsoft PowerPoint;
• Experience with legal or operational systems preferred.
• Bachelor’s degree required; concentration in business, information systems, legal studies, or related field preferred.
• Strong analytical and problem-solving skills;
• Ability to translate data into actionable insights;
• Excellent organizational and documentation skills;
• Strong written and verbal communication skills;
• Ability to manage multiple priorities in a fast-paced environment;
• High level of professionalism and discretion.

Responsibilities

• Own and maintain Legal Department operational systems and databases, including matter, contract, and request-intake tools; ensure data accuracy, integrity, and usability;
• Support implementation and administration of Legal technology tools, including the Contract Management System, in collaboration with IT and vendors;
• Coordinate with Legal, Accounting and Outside Counsel to provide data regarding invoiced legal fees to support substantiation of accounting treatment for certain matters;
• Assist Corporate Development team with coordination of internal due diligence related to mergers, acquisitions and divestitures; administer due diligence databases;
• Document, standardize, and continuously improve Legal Department processes and workflows;
• Coordinate the completion of cross-functional documentation and information requests from customers and vendors;
• Assist with special projects including system implementations and ad hoc reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level