Legal Operations Specialist
About The Position
We are seeking a Legal Operations Specialist to support the Revelyst Legal team with contract intake, administration, reporting, and daily legal operations. This role requires a highly organized, detail-oriented individual who is comfortable working with legal documents and managing multiple priorities. Responsibilities include contract administration, legal intake and matter tracking, DocuSign routing, records management, reporting support, and general administrative support. In this position, you will also involve handling standard agreements such as NDAs, sponsorship agreements, amendments, renewals, and other templated contracts, with attorney support available for non-standard matters. This position reports to Sr. Manager, Contracts & Legal Operations and is based in Irvine.
Requirements
- Experience supporting a legal, contracts, compliance, procurement, operations, or corporate administrative function.
- Comfort working with contracts and legal documents, especially NDAs or other templated agreements.
- Strong attention to detail and the ability to manage a steady volume of requests.
- Good judgment around when to move something forward and when to escalate.
- Strong follow-up skills.
- Ability to work with attorneys, business teams, Finance, AP, Compliance, and outside counsel.
- Comfortable using systems to track work, update records, and manage documents.
- Professional communication style, both written and verbal.
- Ability to handle confidential information carefully.
Nice To Haves
- Paralegal certificate or prior paralegal experience.
- Experience in an in-house legal department.
Responsibilities
- Review and process legal intake requests submitted by the business.
- Prepare, route, and track NDAs, sponsorship agreements, amendments, renewals, and other templated agreements.
- Confirm required business information, approvals, and supporting documents are included before routing agreements for review or signature.
- Coordinate DocuSign routing and follow up on signatures.
- Maintain contract records and help ensure fully executed agreements are saved in the appropriate system.
- Track contract status and follow up with internal business partners as needed.
- Escalate non-standard terms, missing information, or legal questions to the appropriate attorney or Legal team member.
- Help maintain matter records and update matter status information.
- Support monthly and quarterly litigation reporting.
- Assist with tracking settlements, payment status, and related documentation.
- Coordinate with Accounts Payable on settlement or outside counsel payment issues, as needed.
- Support insurance claim tracking, notices, and related records.
- Assist with legal hold notices, custodian tracking, and follow-up.
- Help coordinate eDiscovery collections and maintain related repositories.
- Monitor Legal team mailboxes and calendars and route requests to the right person.
- Support compliance-related tracking, reporting, and system updates.
- Assist with vendor management, invoice tracking, and outside counsel records.
- Pull data and provide support for budget reports and other Legal team reporting needs.
- Help with records management, document retrieval, logging, and file organization.
- Provide general administrative support, including scheduling, follow-up, and maintaining trackers.
Benefits
- medical and dental
- vision
- disability and life insurance
- 401K
- PTO
- paid holidays
- gear discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
