Specialist, Legal Operations
About The Position
UTA seeks a highly organized, proactive, and analytical Specialist, Legal Operations, to support the Director of Legal Operations in driving efficient processes and initiatives across the Legal department. This role is ideal for a collaborative problem-solver who is energized by learning, comfortable navigating ambiguity, and eager to understand how things work and identify ways to make them better. The successful candidate thrives in a fast-paced environment, adapts quickly to changing priorities, maintains exceptional attention to detail, and approaches unfamiliar challenges with curiosity and a solutions-oriented mindset. This role is primarily remote, with the expectation of occasional in-office attendance as needed at our Beverly Hills, California office.
Requirements
- Bachelor’s degree.
- 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required.
- Experience supporting legal operations workflows and contract databases.
- Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Strong organizational, analytical, drafting, and project management skills, with exceptional attention to detail.
- Demonstrated curiosity and willingness to learn new subject matter, systems, processes, and technologies; asks thoughtful questions and proactively seeks to understand the “why” behind the work.
- Ability to manage competing priorities, exercise sound judgment, and work effectively in a fast-paced environment.
- High level of professionalism and discretion, including the ability to maintain confidentiality and appropriately handle sensitive information.
- Proficiency in legal technology platforms (e.g., contract management, e-billing, document management).
Nice To Haves
- Entertainment industry exposure is a plus.
Responsibilities
- Maintain and organize legal documentation, ensuring accuracy, accessibility, and consistency across contract databases and knowledge management systems.
- Work under the direction of the Director of Legal Operations and collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency.
- Under the direction and review of UTA’s internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements and organize and maintain any updates to the Legal Department’s library of form agreements.
- Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed.
- Assist with certain aspects of the monthly Legal department accrual and budget review.
- Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines.
- Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines.
- Assist with compliance, risk management, and other legal department initiatives as needed.
Benefits
- Competitive programs to support your well-being
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
