Legal Operations Specialist

Consumer Brands Association•Arlington, VA

About The Position

The Legal Operations Specialist is responsible for supporting compliance-related initiatives, including political law compliance, monitoring and tracking developments related to legal affairs, coordinating internal legal operations processes, and assisting with the implementation of association policies and procedures, as well as supporting the legal affairs team in day-to-day functions.

Requirements

Bachelor’s degree
Minimum 3 years of experience in legal operations, administration, and/or compliance roles
Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage sensitive and confidential information
Proficiency in Microsoft Office Suite and/or legal management software
Familiarity with document management systems and digital filing tools
Analytical thinking with strong problem-solving abilities
Excellent written and verbal communication skills
Ability to multitask and prioritize work
Flexibility in learning new software and/or computer/technical applications
A self-starter with the ability to work independently and manage multiple priorities in a fast-paced environment

Nice To Haves

Experience with political law, campaign finance regulations, or PACs
Experience with invoice management, billing systems, or financial coordination
Experience working in a law firm, corporate legal department, government affairs consultancy, government agency or political organization
Knowledge of Federal Election Commission regulations and state-level campaign finance laws

Responsibilities

Provide administrative and operational support on legal matters and projects
Track deadlines, filings, and compliance requirements, such as annual reporting requirements
Support legal research needs
Assist in the preparation of presentations, reports, and documentation for internal and external stakeholders
Monitor and track state lobbying activity and political contributions, including political action committee activity and state/federal giving
Support compliance on state and federal lobbying, campaign finance laws, and reporting requirements and assist with reports
Maintain accurate records of political expenditures and contributions through in-house tracker
Stay informed of relevant regulatory changes regarding political law especially as to nonprofits and ensure organizational adherence
Organize, maintain, and update contracts and other legal documents and records within digital filing systems
Ensure accuracy, accessibility, and compliance with document retention policies
Implement and improve file organization systems for efficiency and scalability
Assist in preparing, reviewing, and sending invoices related to legal services
Maintain invoice tracking systems and ensure timely submission and payment
Review and code invoices in accordance with internal financial procedures and compliance requirements
Collaborate with public affairs, finance and legal teams to resolve discrepancies and ensure operational efficiencies