Legal Operations Paralegal

Modern Performance + Recovery Brands•San Diego, CA

2d•Hybrid

About The Position

This role sits at the center of the legal department’s day-to-day operations, owning intake, workflow management, and administrative execution across franchise, contracts, compliance, and litigation support. The position is designed to maximize attorney efficiency, reduce outside counsel spend, and ensure nothing falls through the cracks in a fast-moving, multi-brand environment.

Requirements

2+ years of experience as a paralegal or legal operations professional
Strong familiarity with contract management processes
Strong familiarity with legal document handling and organization
High proficiency with systems (e.g., LawVu, Ironclad, DocuSign, Excel)

Nice To Haves

Experience with franchise systems or multi-unit businesses
Exposure to IP management (trademarks)
Experience supporting in-house legal teams
Experience with legal billing and outside counsel coordination
Familiarity with privacy/compliance tracking frameworks

Responsibilities

Serve as the first point of contact for all legal requests across the organization
Manage and administer the legal matter system: Intake routing, Matter creation and tracking, Task assignments and deadlines, Running reports and deadline management
Triage requests based on urgency, risk, and business impact
Ensure business needs are met and follow up with stakeholders proactively
Identify repeat request patterns and recommend workflow standardization
Administer the end-to-end contract process, including: Intake and request clarification, Template selection and population, Version control and document management, Signature coordination (e.g., DocuSign)
Maintain and organize the contract repository
Track key terms, renewal dates, and termination windows
Flag non-standard terms or risk issues to attorneys
Support development and rollout of template agreements and playbooks
Assist with FDD updates and annual renewals: Track deadlines and required inputs, Compile exhibits and supporting documentation as needed
Maintain compliance calendars across all jurisdictions
Track franchise agreements, amendments, and franchisee documentation
Support franchise disclosure processes and document distribution tracking
Maintain trademark portfolio tracker across all brands: Filing deadlines, Renewals, Office action tracking
Coordinate with outside counsel on filings and enforcement matters
Track licensing agreements and usage rights
Monitor for potential infringement issues and escalate as needed
Maintain a centralized litigation tracker detailing case status, key deadlines, budget tracking
Coordinate document collection and internal information gathering
Manage legal hold processes and document preservation
Review and process outside counsel invoices as needed
Maintain and track compliance obligations, including: CCPA/privacy requirements, Corporate filings, Regulatory deadlines
Support implementation of policies and training programs
Assist with internal audits and compliance reviews
Maintain reporting for: Contract volume and cycle times, Legal request trends, Outside counsel spend
Identify inefficiencies
Support implementation of automation tools and legal tech
Drive standardization across legal workflows
Prepare basic legal documents and correspondence
Maintain organized digital and physical legal files
Support board and executive meeting materials as needed
Assist with special projects, including M&A diligence support