Legal Operations Coordinator

GreenSlate•Atlanta, GA

1d•$55,000 - $75,000•Remote

About The Position

The Legal Operations Coordinator provides administrative and operational support to GreenSlate’s Legal department, keeping a high volume of concurrent matters organized, on schedule, and moving forward. The ideal candidate is exceptionally organized, proactive, and comfortable operating with discretion in a fast-paced environment. The responsibilities listed are representative of the nature and level of work assigned and are not intended to be all-inclusive. This role is remote within the U.S.

Requirements

Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written communication skills and a professional, discreet approach to confidential matters
Self-starter with strong follow-through and attention to detail
Demonstrated ability to identify opportunities for improvement and take ownership of driving them forward without waiting for direction, following through from idea to execution with minimal oversight
Proactively anticipates needs, flags potential roadblocks before they escalate, and takes initiative to resolve issues independently while keeping stakeholders informed throughout
Thrives in a dynamic, high-velocity environment with shifting priorities, demonstrating the flexibility to pivot quickly while maintaining quality and composure under pressure
Experience in a legal, administrative, or operations coordination role

Nice To Haves

Experience in entertainment, media, payroll, or employer-of-record industries
Familiarity with multi-entity corporate environments and multi-state compliance workflows
Experience with AI-assisted tools for administrative and research support
Proficiency with contract management platforms (e.g., Concord), project management tools (e.g., Asana), and Google Workspace

Responsibilities

Coordinate the setup, routing, tracking, and filing of contracts, agreements, and amendments through execution across multiple platforms and client relationships
Maintain the department’s compliance calendar and coordinate the routing, tracking, and timely completion of multi-state regulatory and filing obligations
Manage the intake, logging, logistics of employment records requests and subpoenas. Prepare responses to record requests and subpoenas, ensuring materials are compiled and deadlines are met across all GreenSlate entities
Facilitate the vendor intake and review process by collecting documentation, coordinating routing to appropriate reviewers, and tracking contract expiration, renewal, and termination deadlines
Maintain the department’s matter tracker and coordinate cross-functional communications to ensure legal projects stay on track
Support litigation and claims matters by distributing hold notices, compiling records, coordinating hearing logistics, and assembling documentation packages as directed. Prepare and file UIB (Unemployment Insurance Benefit) hearing documentation; monitor hearing schedules and deadlines, attend virtual or telephonic hearings as necessary
Handle day-to-day administrative needs of the legal team including invoice routing, scheduling, and correspondence management