Legal Operations Coordinator
UJA-Federation of New York•New York, NY
•Hybrid
About The Position
The Legal Department of UJA-Federation of New York is seeking an experienced legal operations coordinator who will spend about 85% of time on legal assistance and project management and 15% of time on administrative assistance.
Requirements
- Bachelor’s degree
- 1+ years' experience in legal operations, or as a legal assistant/paralegal
- Proficiency in all Microsoft Office applications; ability to learn proprietary databases
- Detail-oriented with outstanding organizational skills
- Ability to work on one’s own, multitask, and meet deadlines
- Excellent verbal and written communication skills
- Ability to proactively anticipate and resolve problems
- Teamwork and customer service mindset
Nice To Haves
- Experience with legal operations systems
- Experience managing a contract lifecycle management platform
- Passion for UJA-Federation’s mission of caring for Jews everywhere and New Yorkers of all backgrounds, responding to crises close to home and far away, and shaping our Jewish future.
Responsibilities
- Coordinate projects and tasks for the Legal Department, including identifying action items, task management, and follow-up
- Oversee the complete contract lifecycle, including intake, assignment to attorneys, execution, renewal, and termination
- Assist attorneys with legal matters including drafting, proofreading, editing, and circulating legal documents, emails, letters and other communications
- Assist with corporate governance, including recordkeeping and preparation of bound volumes for Board resolutions and meeting minutes
- Assist with compliance, such as circulating and receiving annual conflict of interest disclosure forms for attorney review
- Organize and manage the Department’s shared drives, digital file room, and other information repositories
- Provide day-to-day assistance to the Chief Legal & Compliance Officer and other attorneys
- Coordinate the vendor procurement process
- Monitor risk management review of new vendors and grantees
- Manage the Legal budget and tracking, support the Accounting team’s accrual process, and coordinate with outside counsel on billing
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
