Legal Operations Coordinator
About The Position
The Operations Assistant will work closely with the Operations Manager to support administrative operations, office coordination, vendor follow-up, billing support, accounting coordination, onboarding logistics, scheduling coordination, and day-to-day operational needs across the firm. This is NOT a purely “creative” role. We are looking for someone reliable, detail-oriented, calm under pressure, and naturally proactive. This role is ideal for someone who enjoys: Keeping things organized, Following through on details, Coordinating moving parts, Supporting teams behind the scenes, Creating structure in a fast-moving environment.
Requirements
- Extremely organized and detail-oriented
- Strong follow-through and accountability
- Calm, professional, and dependable
- Able to manage multiple tasks without becoming overwhelmed
- Comfortable handling repetitive administrative tasks
- Strong written and verbal communication skills
- Professional judgment and discretion
- Positive, team-oriented attitude
- Naturally proactive and solution-oriented
- Administrative assistant, executive assistant, operations assistant, billing assistant, office coordinator, legal assistant, or similar experience preferred
- Familiarity with Microsoft Office, Outlook, Teams, Excel, and task tracking systems preferred
Nice To Haves
- Experience in professional services, law firms, healthcare, finance, accounting support, or office operations is a plus
- Experience with billing systems, invoicing, or accounting support is a plus
Responsibilities
- Assist with day-to-day office operations and administrative coordination
- Track action items, deadlines, and operational follow-ups
- Maintain internal trackers, spreadsheets, and operational logs
- Assist with scheduling, calendar coordination, and meeting logistics
- Prepare and organize operational documents and internal communications
- Support onboarding/offboarding processes and staff logistics
- Coordinate with vendors, building management, and service providers
- Monitor office supply inventory and operational needs
- Assist with office organization and workspace coordination
- Help ensure operational tasks are completed accurately and promptly
- Assist with client billing coordination and invoice follow-up
- Help monitor accounts receivable and payment status
- Support payment tracking and billing documentation
- Coordinate with attorneys and staff regarding billing-related matters
- Assist with data entry and administrative accounting support
- Help maintain organized financial and operational records
- Assist with expense tracking, reimbursements, and vendor invoices
- Support operational reporting and internal financial tracking as needed
- Send professional follow-up emails and reminders
- Escalate unresolved items appropriately
- Maintain organized communication records
- Assist with internal coordination across departments
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
