Legal Office Associate I - Circuit Court Receptionist

Frederick County Government•Courthouse Complex - Frederick, MD

4d•Onsite

About The Position

This position performs entry-level legal administrative, receptionist, clerical, and customer service duties in support of the Circuit Court Division of the State's Attorney's Office. The position serves as a primary point of contact for visitors, attorneys, law enforcement personnel, court staff, and the public; receives and routes telephone calls and visitors; processes criminal and traffic case information; prepares documents and materials for court proceedings; manages mail and records; maintains calendars and databases; and provides general administrative support to attorneys and case management staff. Supervision is received from the Chief Legal Office Associate and State's Attorney. The State’s Attorney’s Office strives to ensure equal opportunities and access for its workforce, applicants, and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for residents, apply to the State’s Attorney’s Office today.

Requirements

High school graduation or the equivalent
Minimum of 1 year of work experience in office administration, customer service, or clerical support
Basic knowledge of office operations, processes, and procedures
Basic knowledge of legal terminology and court processes
Basic knowledge of State’s attorney staff in order to appropriate direct inquires
Knowledge of judicial case management systems and database navigation
Knowledge of confidentiality standards applicable to legal, criminal justice, and personnel information
Skilled in written and oral communication
Skilled in customer service
Skilled in standard office software and applications
Ability to organize and distribute information in a variety of ways
Ability to use office equipment and technology
Ability to apply legal terminology and court processes to routing, processing, and preparing case materials

Nice To Haves

A college degree in Business Administration, Criminal Justice, Legal, or a related field
Work experience in a law office or legal system environment
Work experience in a criminal prosecution or criminal defense environment
Any level college degree could substitute for the required work experience described above
Completion of the State Attorney internship program with a High School Diploma could substitute for the required work experience described above

Responsibilities

Greet visitors, respond to inquiries, and provide customer service to attorneys, law enforcement personnel, court staff, and the public
Answer, screen, route, and document incoming telephone calls and messages using a multi-line telephone system
Receive, review, process, distribute, and track criminal and traffic charging documents, court records, and related case materials
Prepare, organize, and distribute bond hearing materials, court documents, case files, and supporting documentation for attorneys and court proceedings
Receive, sort, distribute, scan, file, retrieve, and maintain paper and electronic records, correspondence, mail, and legal documents
Maintain calendars, schedules, leave requests, continuances, case tracking systems, spreadsheets, databases, and related administrative records
Enter, update, verify, and retrieve information from judicial databases, case management systems, spreadsheets, and other electronic records systems
Research case information and determine appropriate routing, filing, distribution, or processing of legal documents and correspondence
Maintain confidentiality and exercise discretion when handling sensitive legal, criminal justice, personnel, and case-related information
Assist attorneys, investigators, case managers, and other staff with administrative, clerical, and document management functions
Perform other related duties as required

Benefits

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options
Generous County Health Savings Account (HSA) contribution
Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Employee Assistance Program
Employee Wellness Program
Generous Tuition Reimbursement Program
Deferred Compensation Plan
Legal Resources
Supplemental Life Insurance
Critical Illness, Accident, and Hospital Indemnity Insurance
Lifetime Benefit with Long Term Care plan