Legal Office Assistant

Ratwik Roszak & Maloney Pa•St Paul, MN

11d•Onsite

About The Position

We are seeking a reliable and detail-oriented Legal Office Assistant to join our law firm. The ideal candidate will support daily office operations, assist legal staff, and ensure the office runs smoothly and efficiently. Our attorneys work closely with schools, cities, counties, joint powers organizations, non-profit organizations, and other entities across a wide range of practice areas. Our services focus on providing straightforward answers, practical solutions, and comprehensive strategies. With long-term client relationships throughout Minnesota, we think our reputation for excellence speaks for itself.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Office (Word, Outlook, Excel) and comfortable with office technology
Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Ability to multitask and prioritize in a fast-paced environment
Exercise discretion with confidential information
Applicant must demonstrate a strong work ethic and dependability and be able to maintain strict confidentiality

Nice To Haves

associate degree or administrative training preferred
Prior office or administrative experience preferred
legal office experience a plus

Responsibilities

Support attorneys and legal secretaries as needed
Proofread letters, briefs and client documents
Organize physical and digital files
Handle incoming and outgoing mail and deliveries
Perform data entry, scanning, copying, and filing
Answer and direct phone calls and take accurate messages
Order and maintain office supplies and inventory
Assure kitchen and conference rooms remain clean and stocked with supplies
Prepare conference rooms for client meetings, depositions, etc.
Assist with conference and/or seminar preparation (gather equipment for booths, track items needed and/or taken to conferences/seminars, etc.)
Other duties as assigned