Contract to Perm Legal Executive Assistant (Hybrid)

Naviga•Palo Alto, CA

4d•Hybrid

About The Position

The Legal Executive Assistant (LEA) serves as a high-level strategic partner to attorneys, managing the daily functions of their practice so they can focus on client development. This role is more than administrative; you will act as a trusted business partner, creating vital connections and delivering critical information to ensure the practice meets its priorities. Operating in a professional and positive manner, the LEA is essential to the smooth operation of the firm’s practice areas. This is a contract-to-hire opportunity (3-6 months temp-to-perm). The Location Located in the Palo Alto office, this role supports a fast-paced legal environment. The position offers a hybrid work schedule, blending the collaboration of in-office presence with the flexibility of remote work as coordinated with firm leadership.

Requirements

At least 5 years of administrative experience in a corporate or legal environment supporting upper-level leadership.
High School Diploma or GED (required).
Expert in Microsoft Office (Word, PowerPoint, Excel).
Adept at using AI-powered tools, case management software, and virtual collaboration tools like Zoom and Teams.
Utmost professionalism and integrity when handling confidential information and sensitive legal matters.

Nice To Haves

Bachelor’s degree in legal studies or business administration is preferred.
Adaptable & Proactive: Takes initiative to learn new skills and can pivot quickly to meet the evolving needs of a demanding practice.
Process-Driven: Excellent time management skills and the ability to prioritize multiple tasks in a fast-paced, high-pressure setting.
Strong Communicator: Can convey complex information clearly and concisely, both verbally and in writing, to people at all levels of an organization.
Collaborative Partner: Builds trust and resolves conflicts effectively, working seamlessly with various internal support teams to deliver high-quality work products.

Responsibilities

Manage attorney projects and milestones, ensuring all tasks are completed efficiently and deadlines are met.
Serve as a key point of contact between attorneys, clients, and internal departments, relaying accurate messages and handling inquiries.
Delegate assignments to support teams (LSAs and AskLegalSupport) and provide mentorship and professional development feedback to junior staff.
Draft, proofread, and finalize legal documents, correspondence, and presentations with high attention to detail.
Manage complex calendars and travel itineraries, oversee billing processes/prebills, and organize electronic filing systems.
Oversee logistical planning for meetings, prepare agendas, and manage follow-up requests.