Contract to Perm Legal Administrative Assistant (Hybrid)

Naviga•Palo Alto, CA

4d•Hybrid

About The Position

The Legal Administrative Assistant (LAA) provides essential administrative and clerical support to attorneys and legal teams. In this role, you will ensure the smooth operation of administrative functions by managing multiple tasks simultaneously in a fast-paced environment. You will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys to ensure work is properly allocated and completed on time. This position is a 3-6 month contract-to-hire (temp-to-perm) role and is based in the Palo Alto office. The firm offers a hybrid work schedule, allowing for a blend of remote and in-office work as determined by the hiring manager.

Requirements

At least 2 years of experience in a legal or professional services environment.
High School Diploma or GED.
Proficient with Microsoft Office and legal software such as iManage, Aderant, or DocXTools.
Comfortable using AI-powered tools for document production and research.
Ability to communicate effectively via email and voice, maintaining professionalism in all interactions.
Thrive under pressure, stay positive, and are willing to learn new skills to adapt to the evolving needs of a legal practice.

Nice To Haves

Bachelor’s degree in Legal Studies or Business is preferred.

Responsibilities

Provide specific support to multiple associates and partners, leveraging knowledge of unique practice tasks to prioritize work effectively.
Draft, edit, and proofread legal documents, communications, and presentations to ensure total accuracy.
Organize and store client/matter content in approved repositories in accordance with firm policies.
Oversee billing matters, including processing prebills and ensuring final bills are delivered timely.
Utilize the firm’s workflow tools to monitor assignments, including time entry and expense reimbursements.
Serve as a liaison between teams and provide guidance to LSAs assisting on projects.