Legal / Executive Administrator

Strategic HR Client • Cincinnati, OH

1d • Onsite

About The Position

The Legal / Executive Administrator will provide essential legal and administrative support, including managing the loan closing process, coordinating with external counsel, and ensuring compliance with regulatory and contractual requirements. This role will also deliver high-level executive support and contribute to organizational governance and employee engagement initiatives. The Cincinnati Development Fund (CDF) is a 501(c)(3) nonprofit lending institution that provides funding for real estate development in underserved markets and facilities and equipment funding for nonprofit organizations in the Greater Cincinnati area. CDF's mission is to provide innovative real estate financing for projects that strengthen low-income neighborhoods and improve lives.

Requirements

• Experience supporting legal transactions or closings.
• Working knowledge of legal terminology, procedures, ethics, and records management.
• Proven ability to review and manage legal or contractual documents with accuracy and confidentiality.
• Strong written and verbal communication skills, including editing and proofreading.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently, manage multiple priorities, and take ownership of assignments.
• Strong analytical, problem-solving, organizational, and time-management skills with high attention to detail.
• Professional, positive interpersonal skills with the ability to work effectively across all organizational and community levels.
• Associate or bachelor’s degree (or equivalent experience) with 2+ years in legal administration, office management, or executive support.
• Experience in law firm, real estate, banking, or nonprofit environments.
• Familiarity with office administration and internal communications.

Nice To Haves

• Familiarity with data management or website publishing tools a plus.

Responsibilities

• Coordinate CDF loan closings, including engaging counsel and title, tracking documents and approvals, and ensuring timely completion.
• Review loan and real estate documents and coordinate internal and external review.
• Manage closing checklists, communications, conditions, and fund disbursements to keep transactions on schedule.
• Ensure all required documents are collected, properly filed, and maintained pre- and post-closing.
• Assist with drafting and reviewing governance documents, board resolutions, committee minutes, and selected contracts.
• Maintain organized legal, business, property, contract, and regulatory records.
• Provide executive support, including calendar management, communications, and meeting coordination.
• Organize and support meetings and events, including logistics, materials, and onsite assistance.
• Serve as in-house support for Microsoft Office applications (Word, Excel, PowerPoint).
• Maintain confidentiality and professionalism when handling sensitive information.
• Act as a welcoming point of contact for visitors and incoming calls.
• Manage office supplies, subscriptions, memberships, and sponsorship logistics within budget.
• Maintain organized digital and physical filing systems for administrative records.
• Draft, edit, proofread, and format reports, presentations, and other documents as needed.
• Support a welcoming, organized office environment that reflects CDF’s values.

Benefits

• Competitive pay: $55,000-$65,000 base salary, depending on experience and qualifications
• Generous paid time off
• Comprehensive benefits options including medical, dental and vision insurance
• Long-term and short-term disability insurance
• 403(b) retirement plan (with company contribution)
• Company-paid life insurance
• Tuition reimbursement
• Technology stipend

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree