LEGAL CONVEYANCING CLERK

City of Toronto•Toronto, ON

3d•CA$40 - CA$44•Onsite

About The Position

To perform administrative and specialized tasks in the provision of conveyancing and title searching services to the Legal Services Division and other City divisions. To compile abstracts of title and examine documents pertaining to property titles.

Requirements

Post-secondary education in the fields of title searching and conveyancing or other relevant discipline, or the equivalent combination of education and/or relevant work experience.
Experience in title searching, abstracting property titles and conducting searches online through Teraview.
Experience in the preparation of legal documents and electronic documents required in real estate transactions and registration of documents in the Electronic Registration system.
Experience plotting legal descriptions and preparing property sketches.
Experience using a variety of Microsoft Office applications, such as (i.e. Microsoft Word, Excel, Outlook, and Microsoft Teams, etc.).
In-depth knowledge of land registry systems and real estate practice in Ontario.
In-depth knowledge of statutes and other legislation relevant to real estate and municipal law, and demonstrated ability to do basic legal research.
In-depth knowledge of Registry, Land Titles and Teraview search procedures.
Strong interpersonal skills with the ability to build and maintain effective working relationships with the public, internal staff, provincial partners, private‑sector solicitors, and other stakeholders.
Strong communication skills with the ability to work independently, set priorities, and manage tasks effectively in a fast‑paced environment.
Strong organizational and time‑management abilities, including attention to detail and the capacity to balance multiple priorities and deadlines effectively.
Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

Responsibilities

Performs administrative and specialized tasks in the provision of conveyancing and title searching services for the Legal Services Division.
Prepares and processes documents and forms for review by the Director of the unit.
Conducts searches and sub-searches on line using Teraview software.
Provides title searching services to various City divisions adhering to the specific search and reporting criteria of each division. Submits documents for execution by authorized officials and prepares reporting memos to client divisions upon completion.
Conducts research, analysis and processing of conveyancing and title searching matters.
Reviews all documents on property titles on line through Teraview to ascertain ownership and to identify all outstanding encumbrances on property. Prepares title summaries for solicitor to review.
Reviews surveys and reference plans, prepares sketches of properties and plots legal descriptions to verify property dimensions. Researches and notes discrepancies. Prepares list of outstanding items for solicitor to review.
Drafts and responds to correspondence from applicants' solicitors and other City divisions in connection with requests for releases by the City of housing and property standards orders and agreements with the City.
Prepares legal documents required for registration under the Registry, Land Titles and Electronic Registration Systems. Checks documents for completeness and proper authorization, confirms compliance with Provincial procedural guidelines, and attends to registration of documents. Ensures and checks the preparation, processing and registration of documents in accordance with appropriate policies and legislation.
Conducts on-line searches of Corporations Branch records to obtain information about corporations.
Assists with training Legal Division's articling students on conveyancing and title searching practices and procedures. Assists with training and mentoring new staff.
Responds to e-mails and telephone inquiries from City staff, Land Registry staff and the public, utilizing in-depth knowledge of City practices and procedures, and applicable requirements.
Reviews statutes, by-laws and regulations when referenced on registered title.
Picks up/delivers files, rush registrations, and cheques from offices.
Maintains petty cash with related weekly reports, and other financial records.