Legal Contracts Administrator

Cadwell•Kennewick, WA

20h•$25 - $29

About The Position

Cadwell's Legal Department is seeking a Legal & Contracts Coordinator to support the full lifecycle of contract intake, tracking, and administration, while also assisting with intellectual property program support, regulatory compliance tasks, and general legal operations. This role is highly cross-functional and is well suited to someone who is organized, adaptable, and comfortable managing a wide variety of tasks in a fast-paced environment.

Requirements

1–3 years of experience in a fast-paced administrative, legal support role
Associates degree or equivalent work experience
Self-motivated with a strong work ethic and the ability to manage a wide variety of constantly changing tasks
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Active listening skills and the ability to take accurate, concise notes
Ability to work under pressure and meet deadlines
Strong computer skills; working knowledge of Google Workspace (Docs, Sheets, Drive)
Comfort handling sensitive information with discretion
Current Notary Public commission, or willingness to obtain one

Nice To Haves

Experience with contract management systems and/or e-signature platforms (e.g., SignNow) preferred

Responsibilities

Monitor and manage the Legal team email inbox
Log, update, and track all legal requests; provide status updates on open requests as needed
Follow-up on pending agreements with the Sales department
Locate requested contracts and maintain organized, accurately named contract and customer records
Utilize Cadwell's Contract Management System (Cobblestone) to set up contract follow-up alerts, maintain the contract library, and build new features as assigned
Work closely with the Cobblestone vendor team to learn and implement new system enhancements
Maintain, enhance, and troubleshoot internal software systems and legal tools
Update contract templates and maintain a log of related issues
Prepare documents for signature using SignNow
Complete customer and vendor documentation as needed
Provide notary services and coordinate apostille/legalization processes
Track and route incoming subpoena and medical records requests, and assist with document compilation under attorney direction
Serve as scribe for internal audits
Maintain up-to-date Intellectual Property (IP) trackers and records
Draft agendas and schedule monthly IP/Patent & Trademark Committee meetings
Review and process IP-related vendor invoices for approval
Track IP issues and coordinate appropriate resolutions
Coordinate and log inventor incentive rewards
Communicate effectively with internal departments and coordinate project-based work and events with teams across the business
Provide occasional receptionist coverage
Perform other administrative tasks as assigned