Contracts Administrator

SGA•Tampa, FL

4d•Onsite

About The Position

Software Guidance & Assistance, Inc., (SGA), is searching for a Contract Administrator for a contract assignment with one of our premier Utility Services clients in Tampa, FL. The Contract Administrator is responsible for the accurate preparation, negotiation, award, and commercial management of various high dollar, complex and high risk engineering and construction contracts. This role supports maintaining, expanding, and modernizing electric & natural gas infrastructure. Responsibilities span from initiation of sourcing events through contract closeout, with a strong focus on contract development up to contract execution for professional consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect & engineering services, routine & major construction services, and major engineered equipment purchases. The position is described at two levels: Contract Administrator I and Contract Administrator II, with increasing levels of responsibility and autonomy.

Requirements

Bachelor's degree in Business, Engineering or related field.
Minimum of two years work experience related to business management, contract management, engineering, construction, project management, operations or other similar experience (for Contract Administrator I).
Minimum four years direct work experience performing the duties and responsibilities of this position related to construction, project engineering, contract management, and project management (for Contract Administrator II).
Basic understanding of supply chain management and contract management principles, business principles, analytical and problem-solving skills, interpersonal skills, detailed oriented, ability to work in a team environment and be proficient in oral and written presentation skills (for Contract Administrator I).
Working knowledge and an understanding of construction and general contract law, negotiating experience, writing and administering contracts (strong focus on contract development up to contract execution) for consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect/engineer services, construction services, major engineered equipment related to electric power generation plants and energy and gas delivery facilities (for Contract Administrator II).
Understanding of contract delivery methods such as design-build, EPC, design/engineer, construction, design and furnish with technical direction of installation (for Contract Administrator II).
Knowledge of different contract types such as lump sum, unit price, cost plus fixed fee and cost plus incentive fee (for Contract Administrator II).
Strong analytical and problem solving skills, be detail oriented, and have the ability to manage multiple contracts with a high degree of accuracy (for Contract Administrator II).
Ability to work in a team environment and have effective interpersonal skills and be able to engage and effectively communicate with internal and external stakeholders (for Contract Administrator II).
Must be proficient in Microsoft Office Suite.
Knowledgeable of local, regional or national business trends, risk assumption and management issues, and applicable regulatory and legal constraints and requirements.
Demonstrates a working knowledge of federal, state and local agency laws, regulations and ordinances that pertain to procurement practices (for Contract Administrator II).

Nice To Haves

Working knowledge of SAP, MS Word, Excel and Outlook (for Contract Administrator I).
Working knowledge in an ERP or SAP environment (for Contract Administrator II).
Familiarity/experience with contract management software and e-signature tools (for Contract Administrator II).

Responsibilities

Accurate preparation, negotiation, award, and commercial management of various high dollar, complex and high risk engineering and construction contracts.
Accurate preparation, solicitation, negotiation, award, and commercial management of contracts in support of maintaining, expanding and modernizing electric & natural gas infrastructure.
Contract development up to contract execution for professional consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect & engineering services, routine & major construction services, and major engineered equipment purchases.
Conduct pre-procurement planning to identify the best method(s) for contracting engineered equipment, engineering and construction contracts, required to satisfy project requirements, while safeguarding corporate interests.
Assist and advise the project team during the preparation of technical specifications and/or scopes of work by performing reviews and assistance in support of development of such technical specifications and/or scopes of work.
Assist and advise the project management team in areas of contractual risk.
Prepare appropriate contract pro-formas (including general terms and conditions and commercial terms) for bid solicitation.
Develops and maintains supplier relations and works with the Supplier Diversity team to successfully include minority business opportunities in purchasing.
Maintains professional and technical knowledge by attending educational workshops and seminars, reviewing professional publications, and participating in professional organizations.
Lead the bid evaluation process coordinating the commercial evaluation with the technical evaluation.
Prepare the award recommendation and formalize final agreements and coordinate proper execution.
Provide contract administration support during contractor's performance including negotiating change orders, claims and disputes resolution, review invoices for compliance with contract terms, monitor for compliance with contractor lien laws and prepare contract close-out documents.
Function as the team liaison with the Legal and Risk Management departments.
Perform due diligence of potential new contractors confirming the technical and commercial where-with-all to take on and successfully complete contract requirements.
Interface with all levels of management in all company and corporate departments.
Interface with contractors, engineering firms, suppliers, manufacturers, external auditors, and other companies and their employees as needed.