Legal Contract Manager

TeleSpecialists LLC•Fort Myers, FL

7h•Onsite

About The Position

The Legal Contract Manager is responsible for the end-to-end management of all contracts supporting the company’s clinical, physician, hospital, and telemedicine operations. This role plays a critical function in ensuring that physician agreements, hospital service contracts, payer-related documents, and vendor agreements are accurately tracked, compliant with healthcare regulations, and executed on time.

Requirements

Bachelor’s degree preferred in Business Administration, Healthcare Administration, Communications, or a related field; equivalent professional experience may be considered in lieu of a degree.
Three or more years of experience in administrative coordination, contract administration, project coordination, operations support, or a related business support role.
Experience working with Salesforce, CRM platforms, contract management systems, or other workflow tracking tools.
Experience managing multiple priorities, deadlines, and administrative processes in a fast-paced business environment.
Proficiency with Microsoft Office applications including Outlook, Word, Excel, and Teams.
Experience handling confidential and sensitive business information with professionalism and discretion.
Strong organizational and administrative coordination skills with exceptional attention to detail and accuracy.
Ability to manage multiple assignments, deadlines, and competing priorities while maintaining a high level of organization and follow-through.
Strong interpersonal and relationship-building skills with the ability to collaborate effectively across departments and communicate professionally with leaders, business partners, and external stakeholders.
Excellent written and verbal communication skills with the ability to provide clear, timely, and professional communication.
Ability to work independently while exercising sound judgment and maintaining confidentiality.
Strong problem-solving and critical-thinking skills with the ability to identify process gaps and recommend practical administrative improvements.
Ability to maintain accurate records, reports, and documentation within Salesforce and related systems.
Strong customer service mindset with a proactive and responsive approach to supporting internal stakeholders.
Ability to adapt to changing priorities and organizational needs in a fast-paced environment.
Strong technical aptitude with the ability to learn and effectively utilize new systems, workflows, and technologies.

Nice To Haves

Experience supporting contract administration or document management processes within healthcare, telemedicine, staffing, professional services, or other regulated industries.
Experience supporting executive leadership teams or cross-functional operational departments.
Familiarity with electronic signature platforms or workflow management tools such as DocuSign, Conga, ContractWorks, or similar systems.
Experience working in a high-growth, multi-state, or rapidly evolving organization.
Experience coordinating processes involving external vendors, business partners, or professional service providers.

Responsibilities

Manage and coordinate the administrative lifecycle of contracts across the organization, including physician agreements, hospital agreements, vendor contracts, and other business-related documents.
Maintain accurate and organized contract records within Salesforce and other internal tracking systems.
Track contract milestones, renewal dates, expiration dates, notice periods, and required follow-up actions to ensure timely completion and execution.
Serve as a central point of coordination between internal departments, leadership teams, business partners, and external stakeholders regarding contract status and required documentation.
Support leaders by preparing, organizing, routing, and maintaining contracts and related documentation throughout the review and approval process.
Monitor contract workflows and follow up with stakeholders to ensure contracts move efficiently through the approval and execution process.
Generate reports and provide updates regarding contract status, pending renewals, outstanding approvals, and key deadlines.
Ensure contract information, metadata, and supporting documentation are accurately maintained and audit-ready within Salesforce and related systems.
Assist with maintaining standard templates, document organization, and process consistency across the contract management function.
Coordinate document collection and administrative support related to audits, compliance reviews, onboarding activities, and operational requests.
Collaborate with departments including Operations, Physician Recruiting, Credentialing, Licensing, Finance, Compliance, and Leadership to support organizational contract needs.
Identify opportunities to improve administrative workflows, organization, tracking processes, and reporting efficiency.
Maintain confidentiality and discretion when handling sensitive business and contractual information.
Provide general administrative and project coordination support for the Legal and Executive Leadership teams as needed.