Legal & Business Operations Associate

Vola Dynamics • South Norwalk, CT

1d • Hybrid

About The Position

Vola Dynamics is seeking a Legal & Business Operations Associate to support their General Counsel, CEO, and COO. This role involves taking on repeatable, detail-heavy tasks related to contracts, client billing, compliance, day-to-day operations, and enhancing the employee experience. The position offers broad, hands-on exposure to business operations within a small, impactful team. The role is primarily remote but requires two set in-office days per week: one in the NYC office and one in the South Norwalk, Connecticut office.

Requirements

• Bachelor's degree, or equivalent practical experience that demonstrates diligence and follow-through.
• Sharp, meticulous, and hungry to learn.
• Relentlessly detail-oriented; double-check numbers and dates.
• Comfortable with AI tools and disciplined about verifying their output.
• Eager to use AI tools to work efficiently.
• A people person who cares about culture.
• Proactive and self-directed; spot what needs doing and do it.
• Fast, curious learner who wants to understand every part of a small business.
• Clear, concise communicator.
• Comfortable with numbers and documents.
• Strong with Excel and Google Docs.
• Discreet and trustworthy with confidential contract, client, and financial information.
• Authorized to work in the US.

Responsibilities

• Intake, organize, assist with, and track client agreements; route documents for e-signature; maintain our contract database and keep renewal and obligation dates from slipping.
• Help run the client invoicing cycle, preparing and reconciling invoices against signed contract terms, keeping our CRM accurate, and flagging anything that doesn't tie out.
• Maintain compliance and entity calendars, help assemble documentation, and keep our records clean and audit-ready.
• Own recurring processes, keep projects moving, and provide scheduling, inbox, and document support so nothing falls through the cracks.
• Plan company events and look for small ways to improve everyone's day-to-day.
• Manage the office experience and facilitate travel arrangements for employees.
• Use modern AI tools to move faster on drafting, data entry, and research, without sacrificing accuracy or quality.
• Document and improve processes as you learn them to ensure they run reliably.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level