Legal Billing Specialist #ESF3686
About The Position
Jackson Walker, a leading Texas law firm with a strong reputation and a history dating back to 1887, is seeking a Legal Billing Specialist. This role is crucial in coordinating client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines. The specialist will partner closely with attorneys, accounting leadership, and internal departments to deliver timely and accurate billing services. The firm offers opportunities for career growth, professional development, and exposure to sophisticated legal work for Fortune 500 companies and other prominent clients across broad practice areas. Jackson Walker emphasizes a strong culture, work-life balance, and positive associate/partner relationships.
Requirements
- High school diploma or GED required.
- Minimum 7 years of legal billing experience; law firm experience required.
- Proficiency with legal accounting and e-billing systems; Aderant experience highly preferred.
- Strong knowledge of e-billing is required.
- Strong organizational and analytical skills.
- Strong computer proficiency in Microsoft Office programs – Excel, Outlook, and Word.
- Ability to work under time constraints, alone or in a team environment.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with courtesy and tact to clients, attorneys, and other staff members.
Nice To Haves
- Bachelor’s degree preferred.
- Aderant experience highly preferred.
Responsibilities
- Coordinate client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines.
- Partner closely with attorneys, accounting leadership, and internal departments to deliver timely, accurate, and client-compliant billing services.
- Open and maintain client and matter records, including billing formats, rates, and contact details.
- Review engagement letters to ensure billing compliance and configure systems accordingly.
- Set up and manage special billing arrangements, rates, and disbursements.
- Apply trust/retainer funds at the time of billing as needed.
- Submit e-bills, rates, budgets, appeals, etc., into various e-bill sites as needed.
- Manage the receipt of prebills via the PrebillManager application.
- Generate, distribute, and track pre-bills for attorney review and approval as requested.
- Follow up on outstanding pre-bills and escalate non-compliance to firm leadership.
- Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
- Process write-offs and billing adjustments as approved.
- Ensure compliance with firm billing guidelines and client billing requirements.
- Support internal audits and respond to billing-related inquiries.
- Partner with attorneys and firm leadership to address complex billing scenarios.
Benefits
- Competitive Pay & Benefits!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
