Legal Billing Specialist

Harris Beach Murtha•Albany, NY

3d•Remote

About The Position

Harris Beach Murtha is seeking an experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices. This role plays a key part in the firm's financial operations. The ideal candidate will be highly detail-oriented with strong analytical and organizational skills and will thrive in a fast-paced environment. The position can be fully remote or based in any Harris Beach Murtha office in Connecticut, Massachusetts, or New York.

Requirements

5+ years of accounting, billing, or finance experience in a legal environment
Associate's degree in Business, Finance, or a related field; bachelor's degree preferred
Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements
Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms
Ability to handle complex billing situations
Proficient in Microsoft Excel
Strong analytical, organizational, and problem-solving skills
Excellent verbal and written communication skills with a client service mindset
The ability to manage multiple priorities and meet strict deadlines with minimal supervision

Nice To Haves

Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
Enjoy working with diverse personalities at all levels of the firm
Exercise sound judgment and maintain a high level of accuracy and confidentiality
Demonstrate exceptional attention to detail and a commitment to outstanding client service
Prioritize continuous learning and professional development
Comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor

Responsibilities

Distribute and process monthly prebills for assigned billing attorneys
Prepare, review, and finalize client invoices, including edits, transfers, and adjustments
Submit electronic invoices and verify the accuracy of supporting billing documentation
Resolve electronic billing rejections and prepare appeals
Respond to client billing inquiries
Conduct billing research and provide support for current and historical invoices
Monitor work-in-progress (WIP) and assist attorneys in minimizing unbilled time
Monitor accounts receivable and support collection efforts for assigned attorneys
Analyze accounting and billing discrepancies and reconcile issues accurately
Collaborate with collections staff to resolve outstanding balances and minimize credit balances
Provide prompt, professional responses to billing questions from attorneys and clients
Assist with departmental projects, cross-training initiatives, and other accounting-related duties as assigned