Legal Billing & Collections Specialist

MLG•Fort Lauderdale, FL

5d•$60,000 - $70,000•Onsite

About The Position

Mayersohn Law Group, P.A. is hiring a Senior Legal Billing & Collections Specialist for our Fort Lauderdale office. This is a full-time, onsite opportunity for an experienced law firm billing professional with strong Clio billing, legal collections, accounts receivable, and end-to-end billing-cycle experience. The person in this role will take ownership of the billing process—from reviewing time entries and preparing pre-bills through invoice delivery, payment processing, trust/retainer monitoring, collections follow-up, reporting, and reconciliation. The ideal candidate is highly organized, financially detail-oriented, and comfortable working independently in a deadline-driven law firm environment. You should be confident communicating with attorneys, staff, and clients; resolving billing discrepancies; managing sensitive collection matters professionally; and ensuring invoices are accurate, timely, and client-ready. Position Summary As the Senior Legal Billing & Collections Specialist, you will support the firm's financial operations by ensuring accurate billing, timely invoice delivery, prompt payment processing, consistent collections activity, and reliable financial records. This role is ideal for someone who understands that billing is more than administrative work—it directly supports client service, cash flow, attorney productivity, and the firm's ability to deliver excellent legal representation.

Requirements

Prior law firm billing experience is required
Prior legal collections and accounts-receivable experience is required
Working knowledge of the Fair Debt Collection Practices Act (FDCPA) and professional collection practices
Hands-on experience using Clio for legal billing, invoicing, payment processing, or matter/account management
Experience managing the end-to-end legal billing cycle, including time-entry review, pre-bills, invoice generation, payment posting, collections, and reporting
Understanding of basic accounting principles, accounts receivable, reconciliations, and law firm financial workflows
Familiarity with trust accounting and retainer-balance monitoring
Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Word
Excellent attention to detail, accuracy, written communication, and follow-through
Ability to prioritize multiple tasks, work independently, meet recurring billing deadlines, and maintain confidentiality
Professional, tactful, ethical, and solution-oriented approach to client communications and collections

Nice To Haves

Experience in a litigation-focused law firm
Experience working with high-volume billing, retainers, trust accounts, or complex client-payment arrangements
Experience preparing accounts-receivable aging reports and supporting month-end reconciliation
Familiarity with additional legal billing, timekeeping, accounting, or practice-management software
Experience supporting billing processes across multiple legal practice areas

Responsibilities

Own the full legal billing cycle, from daily time-entry review through invoicing, payment application, collections, reporting, and reconciliation
Review attorney and legal-staff time entries for accuracy, completeness, grammar, spelling, clarity, and client-friendly descriptions
Communicate with attorneys and staff to obtain timely time-entry corrections and support compliance with billing expectations
Generate, review, revise, and finalize pre-bills and invoices in Clio
Ensure invoices comply with firm billing requirements and are issued at least every two weeks
Track invoice delivery and confirm receipt by the appropriate client contact, insurer, carrier, or responsible party
Process client payments received by credit card, check, wire transfer, and other approved methods
Monitor accounts receivable, aging reports, outstanding balances, retainer balances, and trust-account activity
Post and track trust and retainer transactions in accordance with applicable trust-accounting procedures
Conduct professional, organized, and persistent legal collections follow-up while protecting client relationships
Respond to client billing inquiries, investigate discrepancies, and resolve disputes efficiently and diplomatically
Handle payment disputes, chargebacks, refunds, write-offs, adjustments, and related documentation with appropriate approval
Support monthly billing reports, accounts-receivable reporting, reconciliation, and financial data review
Maintain accurate, organized, confidential billing and client-account records
Identify potential billing issues before invoices are issued and recommend practical solutions