Legal Billing Assistant

iCapital • New York, NY

9h • $30 - $36 • Hybrid

About The Position

iCapital is hiring a Legal Billing Assistant Contractor to provide administrative support and serve as a point of contact for internal and external constituencies associated with the Legal and Compliance groups’ vendors and outside spending. The role communicates, schedules, and collaborates with the Legal team, other company teams, law firms, vendors, clients, potential clients, and investors. The ideal candidate has experience interacting with senior executives and demonstrates attention to detail, initiative, independence, and confidentiality.

The position is based in the office Monday through Thursday, with the flexibility to work remotely on Friday. The hourly pay range is $30 to $36. The posting also describes compensation and benefits available to full-time employees, including equity and an annual performance bonus, along with a comprehensive benefits package.

Requirements

• A bachelor’s degree is required.
• Excellent written, verbal, and interpersonal communication skills.
• Previous experience successfully managing schedules and processes in a fast-paced environment.
• Ability to work in a dynamic environment and execute in unfamiliar situations.
• Willingness and ability to provide executive support beyond the scope of a typical workday.
• Ability to work independently with initiative, attention to detail, and a high level of confidentiality.

Nice To Haves

• Prior experience in a law firm, corporate law department, or accounts payable.
• Experience with Coupa.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Process and manage more than $10 million in invoices from law firms and vendors, including receiving invoices, securing approvals, and executing payments.
• Supervise the onboarding of software and the rollout of legal invoice processing.
• Oversee the invoice process in Coupa, ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issues.
• Help advance deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions on a daily basis.
• Undertake administrative tasks for the Legal team, including document organization and review.

Benefits

• Employer-matched retirement plan.
• Subsidized healthcare.
• Dental, vision, telemedicine, and virtual mental health counseling paid 100% by the employer.
• Parental leave.
• Unlimited paid time off.
• Equity for full-time employees.
• Annual performance bonus.

What This Job Offers

• Career Level: Entry Level