Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A. • Tampa, FL

13d • Onsite

About The Position

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm, is seeking an experienced Legal Assistant to support its Workers' Compensation Defense team in Tampa, Florida. This is a full-time, in-office position offering a salary of $50,000 annually, additional opportunities for performance-based bonuses and salary increases, and a comprehensive benefits package.

The Legal Assistant provides administrative and litigation support to multiple attorneys in a busy, high-volume practice. The role requires strong organization, attention to detail, accuracy, and the ability to manage competing priorities in a fast-paced legal environment. Candidates with 2–3 years of legal assistant experience in insurance defense are preferred, particularly those with workers' compensation experience. Candidates with strong insurance defense experience who are willing to learn workers' compensation procedures are encouraged to apply.

Requirements

• 2–3 years of experience as a Legal Assistant in an insurance defense law firm is preferred.
• Experience managing litigation deadlines, drafting legal correspondence and pleadings, and maintaining high-volume calendars.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to prioritize assignments and support multiple attorneys in a fast-paced environment.
• Dependable and professional, with the ability to work independently and collaboratively.
• Ability to work full-time in-office in Tampa, Florida.

Nice To Haves

• Workers' compensation defense experience is strongly preferred.
• Familiarity with civil litigation and Florida workers' compensation procedures; training is available for the right candidate.
• Familiarity with DOAH, electronic court filing systems, CM/ECF, and PACER; training is available.
• Knowledge of insurance carrier guidelines, medical records retrieval services, and vendor portals.
• Experience with Litify, Salesforce, or similar legal case management systems.

Responsibilities

• Provide administrative and litigation support to multiple attorneys handling workers' compensation defense matters.
• Prepare, draft, format, and proofread legal correspondence, pleadings, motions, notices, and other litigation documents.
• Manage calendars for hearings, depositions, mediations, meetings, and critical case deadlines.
• Monitor and calculate litigation deadlines to ensure timely compliance with court and procedural requirements.
• Assist with electronic filing and service of documents through applicable court and administrative filing systems.
• Maintain organized electronic case files, correspondence, and litigation documents.
• Coordinate scheduling and communicate with clients, insurance carriers, opposing counsel, medical providers, and other parties.
• Assist with medical records requests, document retrieval, and coordination with outside vendors.
• Monitor case activity and provide attorneys with timely updates about upcoming deadlines and outstanding matters.
• Ensure compliance with insurance carrier guidelines and client-specific reporting requirements.
• Use legal case management systems to track case information, correspondence, and assignments.
• Balance competing priorities while providing efficient and reliable support to multiple attorneys.

Benefits

• Medical, dental, and vision insurance.
• Life insurance.
• 401(k) with employer match.
• Paid vacation and personal time off.
• Paid holidays.
• Annual performance-based bonuses and salary reviews.
• Flexible scheduling within an in-office work environment.
• Supportive, collaborative, and approachable workplace culture.
• Opportunities for professional growth and advancement within a national law firm.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed