Legal Assistant

Davis Wright Tremaine LLP•Anchorage, AK

19d•$59,000 - $93,000•Hybrid

About The Position

Davis Wright Tremaine LLP is hiring a Legal Assistant for its Anchorage office. The position provides and coordinates administrative and clerical support to attorneys and paralegals across practice groups, helping them use their time effectively. It requires independent work as well as collaboration with timekeepers and staff. The role has a hybrid schedule of three days in the office and two days working remotely. The Legal Assistant supports attorney and client relationships, manages complex workflows, coordinates projects and support resources, maintains calendars and records, and handles a range of legal and business documents and administrative tasks. The role involves frequent client interaction, judgment and discretion, proactive problem solving, and meeting time-sensitive deadlines. The firm describes its culture as inclusive and supportive, with opportunities for professional growth and community involvement.

Requirements

At least 3 years of experience as a legal secretary in a law firm environment.
GED or high school diploma.
Ability to read and write English.
Ability to understand and follow work directions, manage multiple priorities, and respond to urgent requests with minimal supervision.
Ability to take initiative and ownership of projects and follow them through to completion, regardless of who is doing the work.
Expertise in Microsoft Word and Outlook.
Proficiency in Adobe, Excel, and PowerPoint.
Excellent keyboarding, grammar, spelling, proofreading, and transcription skills.
Excellent verbal and written communication skills with clients, firm members, and other business contacts.
Exceptional interpersonal and customer service skills, including the ability to handle stressful situations calmly and with composure.
Close attention to detail and a highly organized and accurate approach to work.
Strong time-management skills.
Ability to work effectively in a team-oriented service environment.
Availability and willingness to work overtime as needed or requested.

Nice To Haves

Experience with Office 2010 and Windows 7.

Responsibilities

Coordinate administrative and clerical support for attorneys and paralegals in various practice groups.
Build and maintain effective working relationships with attorneys, clients, DWT staff, agencies, courts, vendors, and other contacts.
Manage complex workflows, coordinate priorities, and maintain minimal backlog and overtime.
Understand attorneys’ practices and goals, firm objectives, policies, and procedures; identify training and development needs in collaboration with a supervisor.
Identify opportunities and concerns affecting practice-group goals and client relationships, offer potential solutions, and participate in agreed-upon actions.
Interact extensively with clients, act as an intermediary, and respond to client requests.
Manage client billing, including reviewing and editing pre-bills.
Maintain up-to-date forms and collaborate with word processing on templates.
Check project progress with attorneys, provide reminders as needed, and use judgment about when to seek guidance.
Assign tasks to word processing, the file room, and other support staff, and follow up to ensure timely completion.
Communicate project status clearly to appropriate team members.
Docket deadlines.
Type, proofread, compare, and edit correspondence, memoranda, agreements, and other legal and business documents from notes, templates, drafts, or dictated text under time-sensitive deadlines.
Maintain attorney and client records, including email and other electronic records.
Open new client and matter files.
Schedule and coordinate appointments, meetings, and conference calls, and maintain calendars.
Answer, screen, and respond to phone calls.
Open and route mail, attaching appropriate files and documents.
Prepare and submit expense reimbursement reports and check requests.
Make travel arrangements.
Schedule conference rooms using Resource Scheduler and arrange food service and audio-visual equipment as needed.
Assist fellow secretaries and additional attorneys as priorities dictate.
Mentor and share information with Administrative Secretaries and others.
Use available support resources, including administrative secretaries, DWTWP, the file room, colleagues, and office management.

Benefits

Choice of health and vision insurance plans.
Two paid volunteer days for qualifying community service work.
Dental plan.
Fertility and adoption benefit.
Paid sabbatical after 13 years of service.
Tuition reimbursement.
Commuter benefits.
Retirement contribution.
Full-time employees may be eligible for a bonus.
Health insurance with an optional HSA.
Long-term disability insurance.
Telemedicine and virtual short-term solution-based counseling services.
Life insurance.
Healthcare and Dependent Care Flexible Spending Accounts.
Subsidized backup care and caregiving resources.
401(k).
Vacation and sick time.
11 paid holidays each year.
Employee assistance program.
Initial vacation benefit of 15 days per year and 11 days of sick leave per year for full-time employees, accrued bi-weekly.
Voluntary accident insurance, voluntary life insurance, voluntary disability insurance, voluntary long-term care, and pet insurance.