Legal Assistant

Constangy Brooks Smith & Prophete LLP • Fairfax, VA

9d • Hybrid

About The Position

Constangy, Brooks, Smith & Prophete LLP seeks a full-time, permanent Legal Assistant for its Fairfax, VA office. This position is based out of Fairfax, VA providing support to the Fairfax team but will additionally remotely support attorneys located in Chicago, IL. Prior experience in civil litigation is necessary, with labor & employment law experience a plus. Candidates must have experience filing with either Virginia or Illinois state courts, and federal filing experience with ECF/PACER. Prior experience working with document management systems like iManage and FileSite is a must. Ideal candidates will be proactive problem solvers and think critically on how to support a litigation-heavy practice.

Requirements

• A minimum of 3-5 years of experience as a Legal Assistant in a civil litigation law firm; labor & employment litigation defense experience a plus
• Proficiency with state filing in either Virginia or Illinois, or both; Proficiency with federal filing with ECF/PACER is required
• Prior experience with CompuLaw docketing software is preferred
• Strong proficiency with Microsoft Products like Word, Excel, Power Point, and Outlook
• Attention to detail and strong organizational skills

Nice To Haves

• labor & employment law experience a plus
• Prior experience working with document management systems like iManage and FileSite is a must
• Prior experience with CompuLaw docketing software is preferred

Responsibilities

• Organize and maintain case files and other filings for a litigation team
• Conduct state filing online and federal filing using ECF/PACER
• Use CompuLaw docketing system to maintain and monitor deadlines
• Maintain electronic calendars for assigned attorneys
• Submit expense reimbursements on behalf of attorneys
• Coordinate with accounting department on billing and related administrative matters
• Review and follow-up on client deadlines and calendar appointments
• Prepare and update case status reports for clients and attorneys
• Miscellaneous clerical tasks, such as scanning, photocopying, and preparing folders and files for attorneys and paralegals
• Manage the conflict check and client intake process for new matters
• Professionally communicate with clients, opposing counsel, vendors, and firm personnel
• Handle incoming and outgoing mail and packages

Benefits

• Paid Time Off (PTO) and paid holidays including Juneteenth
• Group Medical, Dental, and Vision Insurance; Teladoc coverage for remote medical care
• Group Term Life Insurance
• 401(k) Savings Plan with % Match and a Profit-Sharing Plan
• Short-Term Disability
• Long-Term Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed