Legal Assistant

Norton Rose Fulbright • Ottawa, ON

9d • CA$48,000 - CA$59,300 • Hybrid

About The Position

Norton Rose Fulbright Canada LLP is currently seeking a highly organized and detail-orientated Legal Assistant to work with our Business Group in the Ottawa Office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below: You will be focusing on: Edit, format, draft and revise agreements, letters memos, reports, forms, labels and other printed material. Maintain lawyers’ calendars, including coordinating travel arrangements and tracking deadlines. Manage and coordinate client meetings, conference calls, etc. Provide general administrative assistance, such as responding to client inquiries, receiving incoming mail, handling courier requests and maintaining client file lists. Maintain an efficient document and file management system and bring forward system. Prepare and submit expense reports and docket entries. Open and close client/matter files. Scan and/or PDF documents. Assist with the billing support for a group of lawyers. Perform related duties as assigned and assist others as required.

Requirements

• 2-3 years of experience in a Legal Assistant position preferably with Business Law - Corporate, Commercial experience.
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities.
• Strong organizational skills and the ability to take initiative and work independently.
• Strong written and verbal communication skills in English.
• Proficiency with Windows and Microsoft 365 and document management systems.
• Excellent attention to detail and proofreading skills.
• Experience with styles and document formatting.
• Excellent interpersonal skills and the ability to communicate effectively with clients.
• Ability to take initiative when appropriate.

Nice To Haves

• Diploma from a Legal Assistant, Law Clerk or Paralegal program would be considered an asset.
• Proficiency in French would be considered an asset.

Responsibilities

• Edit, format, draft and revise agreements, letters memos, reports, forms, labels and other printed material.
• Maintain lawyers’ calendars, including coordinating travel arrangements and tracking deadlines.
• Manage and coordinate client meetings, conference calls, etc.
• Provide general administrative assistance, such as responding to client inquiries, receiving incoming mail, handling courier requests and maintaining client file lists.
• Maintain an efficient document and file management system and bring forward system.
• Prepare and submit expense reports and docket entries.
• Open and close client/matter files.
• Scan and/or PDF documents.
• Assist with the billing support for a group of lawyers.
• Perform related duties as assigned and assist others as required.

Benefits

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree