Legal Assistant - Fixed Term Contract (3 Months)

Squarepoint Capital • Montreal, QC

7d

About The Position

The Legal Assistant is responsible for supporting the legal department in the review, coordination, administration, and processing of invoices submitted by external legal counsel and other legal service providers. Key areas of work will include managing the legal invoice system, receiving, logging, and tracking invoices, reviewing invoices for completeness, accuracy, and compliance with agreed billing terms and engagement letters, identifying discrepancies, routing invoices for approval, submitting approved invoices to finance/accounts payable, monitoring invoice status, and acting as a point of contact between the legal department, finance/accounts payable, and external counsel on billing and invoice matters. The role also involves other ad hoc administrative tasks to support the Legal team members.

Requirements

• Bachelor’s degree in law, commerce, data analytics or a related subject.
• Previous experience as a legal assistant, paralegal, or equivalent.
• Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
• Ability to work well with colleagues across multiple regions.
• Highly organised with the ability to prioritise and manage multiple tasks.
• Excellent attention to detail.
• Outstanding communication in English (both written and verbal).

Responsibilities

• Managing the legal invoice system, including onboarding law firms, creating matter IDs, and preparing reports.
• Receive, log, and track invoices from external counsel and legal service providers.
• Review invoices for completeness, accuracy, and compliance with agreed billing terms, and engagement letters.
• Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting information.
• Route invoices to the appropriate legal and business stakeholders for review and approval.
• Submit approved invoices to finance/accounts payable in line with internal procedures and payment deadlines.
• Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment queries.
• Act as a point of contact between the legal department, finance/accounts payable, and external counsel on billing and invoice matters.
• Other ad hoc admin tasks to support the Legal team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level