Legal Assistant, Employment, Pensions & Estates

Goodmans LLP • Toronto, ON

6d • CA$55,000 - CA$65,000 • Onsite

About The Position

Goodmans LLP is seeking a full-time Legal Assistant to join their Employment, Pensions, Benefits & Estates group. This role provides legal administrative support to legal professionals, managing daily office tasks, preparing legal documentation, coordinating schedules and deadlines, maintaining client files, and ensuring efficient workflow. The legal assistant will act as a point of contact for clients and external parties, maintaining confidentiality, professionalism, and accuracy.

Requirements

• Post-secondary education with a focus on legal administration or equivalent
• 2+ years of relevant experience within a legal professional services environment
• Excellent knowledge of MS Office Suite including: Outlook and Word
• Knowledge of document management practices
• Strong written, verbal, and interpersonal communication skills
• Ability to organize, multi-task, and prioritize appropriately
• Demonstrates excellent service and the ability to anticipate both client and legal professional needs
• Strong problem solving skills, flexibility, and posses the ability to work effectively with others
• Knowledge of law firm monthly billing process
• Strong work ethic, demonstrates initiative, self-directed, and holds an advanced capability for task completion with minimal supervision

Nice To Haves

• Prior experience working with employment and/or pensions, benefits, and estate lawyers would be considered an asset

Responsibilities

• Prepare, format, and proofread legal documents, including letters of engagement, termination of employment letters and employment agreements, supporting estate planning documents such as direction and affidavit
• Timekeeping & accounting, including entering and finalizing dockets, preparing Workflow forms and further documentation related to cheque requisitions, AMEX statements and other accounting procedures
• Acquiring approval for continuing legal education and attendance to present at seminars, arranging airfare and hotel with accounting for reimbursement by the seminar or Goodmans
• Email, phone & calendar management, including liaising with clients, scheduling appointments, arranging conference calls, booking facilities and other meeting requirements
• Managing file opening and conflict searches
• Coordinate firm resources including working with support departments and other legal assistants to ensure required actions are completed in a timely and efficient manner.
• Maintains a list of files and assists with the monthly billing process
• Providing back-up assistance to other lawyers and assistants during absences as needed
• Other duties as assigned

Benefits

• Competitive compensation
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks
• Continuous learning and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree