Legal Assistant - Corporate/Estate Planning

SSP Law Co., L.P.A.•Cincinnati, OH

1d•Onsite

About The Position

SSP Law is looking for a full-time Legal Assistant to join our team. For more than 25 years, attorneys at SSP Law have anticipated the needs of our clients and taken bold, strategic action on their behalf. We have earned a reputation of being business-savvy, pragmatic attorneys of integrity-and aggressive advocates when our clients' interests are on the line. At SSP Law, we take pride in the legal services we provide and the products we produce for our clients. Our firm's culture is a blend of the conservative and entrepreneurial-our "can-do" attitude empowers every member of our firm. The ideal candidate has a professional demeanor, positive attitude, excellent written and verbal communication skills, great attention to detail and completes tasks promptly and with accuracy.

Requirements

Strong grammatical knowledge (e.g. structure of formal correspondence)
Addresses all projects and tasks with a sense of urgency
Advanced experience with Microsoft Word, Excel, Outlook, and other software from the Microsoft suite of products
Effective communication skills both written and verbal
Advanced organization skills and attention to detail

Responsibilities

Performing administrative tasks necessary to support attorneys and firm
Revise, format, proofread, and finalize documents including letters, agreements, and other various documents
Prepare, organize, file and record documents with recorder's office, Secretary of State, County Recorder, and other government offices both electronically and via hard copy including deeds, transfer on death affidavits, memos of Trust, and probate documents
Request/order necessary matter documents from other parties including Secretary of State, attorneys, and other organizations
Maintain and update physical and electronic matter files and related documents
Coordinate and maintain attorneys' calendars including scheduling meetings, entering important deadlines, hearing dates, and reminders, and reserving/setting up conference rooms
Open new matters, enter new matters into legal management system, and prepare fee agreements and engagement letters
Answer phone calls and emails and deliver messages to attorneys, clients, or other parties
Copy, collate, and assemble binders for estate planning
Follow up on documents that have been processed, filed, and recorded and notify all appropriate parties
Periodic correspondence with Executor/Administrator of Estate throughout probate process
Correspondence with financial institutions, funeral homes, CPAs, and creditors to request or provide information
Assist attorneys by entering/reviewing/editing attorney time narratives and releasing into legal management system according to monthly deadlines
Attend client meetings and document execution meetings
Notarize documents and witness signings