Legal Assistant

Methodist Health System • Dallas, TX

14d • Onsite

About The Position

The Legal Assistant provides reliable, detail-oriented support to the Office of Legal Affairs (OLA), helping the office run smoothly and effectively. The role supports legal and risk services and calls for discretion, confidentiality, critical thinking, attention to detail, and a commitment to process improvement. The successful candidate develops a broad understanding of Methodist Health System and works across support teams to provide timely, high-quality assistance.

Responsibilities include supporting project, transaction, case, and litigation-related work; managing lawyers’ calendars, inboxes, calls, and deadlines; coordinating meetings, travel, and logistics; preparing documents and presentations; maintaining files and databases; and providing general office and legal support. The role also collaborates with internal teams and external contacts, assists with payroll-related tasks for assigned staff as backup, and may help orient newer OLA staff. The position is required to be performed in the office full time, Monday through Friday, 8 a.m. to 5 p.m.

Requirements

• At least 5 years of experience working in a legal services environment.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook, and DocuSign.
• Excellent grammar, writing, communication, interpersonal, and organizational skills, including online and paper organization.
• Ability to work under pressure, prioritize work, and meet deadlines.
• Self-starter with strong customer service orientation and ability to work in a fast-paced team environment.
• Ability to work in the office full time.
• Ability to handle confidential information with discretion.
• Strong administrative skills, including organization, attention to detail, and travel and meeting planning.
• Proactive, forward-thinking approach and ability to demonstrate initiative.
• Ability to keep projects on track and follow up to ensure parties are kept informed of project status.
• Strong time-management skills.

Responsibilities

• Serve as a knowledgeable resource for the Office of Legal Affairs (OLA).
• Liaise with IT User Support to address technical and software issues.
• Collaborate with executive assistants across offices and departments to support the OLA team.
• Support project, transaction, and case-related work, including editing documents, conducting research, compiling data, pulling cases, and drafting client or government letters.
• Support project management and keep projects on track through follow-up and status communication.
• Provide meeting and travel support.
• Perform filing, photocopying, scanning, faxing, compiling, mailing, delivery, and document distribution.
• Manage multiple lawyers’ calendars, email inboxes, telephone calls, and messages, and anticipate items requiring follow-up.
• Maintain notary certification and provide notary services when requested.
• Create, maintain, and update PowerPoint presentations, spreadsheets, charts, and graphs, including routine monthly data updates.
• Support litigation management by calendaring and monitoring case and matter deadlines and notifying attorneys and the Risk department as needed.
• Schedule meetings, appointments, and logistics, including conference rooms, catering, and coordination with staff, community members, and physicians.
• Prepare and distribute meeting packets and agendas as needed; attend meetings with attorneys when needed.
• Take, author, type, assemble, and distribute meeting minutes with little or no supervision, and maintain open issue logs as requested.
• Communicate with MHS personnel, outside counsel, insurance contacts, and others to obtain and relay information.
• Draft correspondence independently and proofread documents for accuracy, grammar, and formatting; sign routine correspondence on behalf of administrative staff.
• Type, assemble, and distribute memos, letters, forms, reports, and department dictation.
• Assist OLA team members with overflow work and provide backup support as needed.
• May train, assist, and orient new or less experienced OLA staff.
• Perform accurate and efficient data entry for selected databases.
• Prepare, pick up, screen, sort, and distribute mail; review mail for items that can be handled independently or by others.
• Provide general office and legal support services and service recovery as required.
• Provide backup assistance with the payroll system for assigned staff, including entering and reviewing data and processing PTO requests.
• Maintain and order office supplies and forms within budget.
• Maintain organized client and matter files and ensure compliance with MHS protocols.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed