Legal Assistant

Methodist Health System • Dallas, TX

16d • Onsite

About The Position

The Legal Assistant provides crucial administrative and legal support to Methodist Health System’s Office of Legal Affairs (OLA), helping the office operate smoothly and effectively. The role requires a self-motivated, reliable, detail-oriented professional who can develop a broad understanding of the organization, support timely legal and risk services, maintain confidentiality, exercise discretion, and contribute to process improvement.

The position supports attorneys and other OLA team members with case, matter, transaction, and project work; calendar and deadline management; correspondence and document preparation; meetings and travel; litigation administration; file and database maintenance; office operations; and backup administrative duties. It also coordinates with internal personnel, outside counsel, insurance contacts, IT support, and other teams. The role is full-time and must be performed in the office, Monday through Friday, 8 a.m. to 5 p.m.

Requirements

• At least 5 years of experience working in a legal services environment.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook, and DocuSign.
• Excellent grammar, writing, communication, interpersonal, and organizational skills, including online and paper organization.
• Ability to work under pressure, prioritize work, and meet deadlines.
• Ability to work in the office full time in a fast-paced, team environment.
• Ability to handle confidential information with discretion.
• Strong time-management skills.
• Demonstrated administrative skills, including organization, attention to detail, and travel and meeting planning.
• Ability to be proactive, forward-thinking, and take initiative while managing deadlines.
• Ability to keep projects on track and follow up to ensure parties are informed of project status.

Responsibilities

• Serve as a knowledgeable resource for the Office of Legal Affairs.
• Liaise with IT User Support to address technical and software issues.
• Collaborate with executive assistants across offices, departments, and teams to provide efficient support for the OLA.
• Work across support teams with an understanding of corporate practices and business and operational processes.
• Support project, transaction, and case-related work, including editing documents, compiling research and data, locating cases, and drafting client or government letters.
• Support project management and keep projects on track through follow-up and status updates.
• Provide meeting and travel support.
• Perform filing, photocopying, scanning, faxing, document compilation, mailing, delivery, and distribution.
• Manage and maintain multiple lawyers’ calendars, email inboxes, telephone calls, and messages; anticipate follow-up needs.
• Maintain notary certification and provide notary services when requested.
• Create, maintain, and update PowerPoint slides, spreadsheets, charts, and graphs for presentations, including routine monthly data updates.
• Assist with litigation management by calendaring and monitoring case and matter deadlines and notifying attorneys and the Risk department as needed.
• Schedule meetings, appointments, and logistics, including conference rooms, catering, and coordination with staff, community members, and physicians; prepare and distribute meeting packets and agendas as needed.
• Attend meetings with attorneys as needed; prepare and distribute minutes with little or no supervision and maintain open-issue logs as requested.
• Communicate with Methodist Health System personnel, outside counsel, insurance contacts, and others to obtain and relay information.
• Draft correspondence independently, proofread documents for accuracy, grammar, and formatting, sign routine correspondence on behalf of administrative staff, and prepare and distribute department documents and dictation.
• Assist OLA team members with overflow work and provide backup support as needed.
• Train, assist, and orient new or less experienced OLA staff as needed.
• Perform accurate and efficient data entry for selected databases.
• Prepare, collect, screen, sort, and distribute mail, routing items that can be handled independently or by others.
• Provide general office and legal support services and service recovery as required.
• Provide backup assistance with the payroll system for assigned staff, including entering and reviewing data and processing PTO requests.
• Maintain and order office supplies and forms within budget.
• Maintain organized client and matter files in compliance with Methodist Health System protocols.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed