Legal Assistant

Huff Powell & Bailey, LLC•Atlanta, GA

14d

About The Position

As a Legal Assistant at Huff, Powell & Bailey, you will support Partners, Associates, and paralegals with legal and administrative work. Duties include drafting and preparing documents; filing and serving pleadings and discovery; scheduling events and calendaring deadlines; maintaining organized electronic and physical case files; and helping prepare for meetings, depositions, trials, and hearings. You will also support new case setup and ongoing case maintenance under attorney supervision and in coordination with paralegals.

Requirements

At least 5 years of experience working as a Legal Assistant in a law firm.
Medical malpractice experience.
High school diploma or GED.
Excellent comprehension and verbal and written communication skills.
Ability to exercise good judgment and self-control.
Trustworthiness, personal integrity, honesty, and enthusiasm.
Strong knowledge of legal terminology, legal documents, and court procedures.
Strong planning, time-management, organizational, and multitasking skills, with the ability to meet deadlines and maintain accuracy.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook; iManage; and other legal software applications.
Strong ethical standards and ability to handle confidential information discreetly.
Ability to use arms, hands, and fingers for daily tasks; see and hear well, naturally or with correction; sit for extended periods in an office environment; lift no more than 10–15 pounds; and remain alert in a safe manner.

Nice To Haves

Bachelor’s degree preferred.
Prior legal secretarial procedures and techniques preferred.
Prior experience with document or case management systems is a plus.

Responsibilities

Communicate professionally and promptly with attorneys, staff, clients, opposing counsel, other parties, and courts.
Review, respond to, and properly save incoming and outgoing documents and materials in electronic and physical case files.
Check and respond to internal and external email regularly, keeping attorneys informed of task acceptance, status, and completion.
Route incoming mail to the appropriate people.
Review, share, save, and respond to electronic pleadings received through e-filing notifications; update the case file and calendar and distribute pleadings to the internal team within 24 hours.
Prepare shells for pleadings, discovery, and reports in advance of deadlines.
Proofread and prepare correspondence, reports, and memoranda using appropriate templates, and email finalized materials to clients.
Proofread, finalize, file, and serve pleadings and other materials by the applicable deadlines, including serving attorneys by email or mail.
Submit vendor invoices for timely payment and submit or manage invoices on behalf of attorneys or files.
Calendar deadlines and follow up with attorneys regarding upcoming client and legal deadlines.
Provide clerical assistance to paralegals and instruction to office services staff as needed.
Set up new cases within 1–2 days of assignment: send conflict checks; prepare client acknowledgment letters; save client documents; research docket and case information; calendar initial and ongoing deadlines; create and update expert checklists, witness files, file information sheets, and case styles; contact plaintiff’s counsel for medical records as appropriate; prepare notices of appearance or substitution of counsel; and prepare shells for answers and discovery.
Research, retrieve, and update information in client case files, including file information sheets, expert checklists, and production logs.
Prepare templates for responsive pleadings on an ongoing basis.
Coordinate and confirm depositions, meetings, calls, mediations, and related court reporter, notice, and travel arrangements.
Prepare medical or deposition notebook binders as requested.
Save emails to iManage in appropriate folders and subfolders.
Assist partners, associates, and paralegals on assigned cases and other tasks or projects.
Perform overflow and other duties as assigned.