Legal Assistant

Kaufman & Canoles•Norfolk, VA

13h

About The Position

The Legal Assistant will act as a liaison between clients and attorneys, managing communications, case updates, and administrative tasks. This role requires strong organizational skills, attention to detail, and proficiency in legal software and office equipment. The assistant will be responsible for maintaining calendars, preparing legal documents, managing client files, and assisting attorneys with case preparation and court appearances.

Requirements

High school diploma or equivalent required.
Minimum of three years’ litigation assistant experience in a professional office setting or a combination of relevant work and educational experience.
Proficiency in Microsoft Office, time and billing software, and document management software.
Typing at a level of 65 WPM.
Operational knowledge of standard office equipment including copier, scanner, and telephone.
Demonstrated knowledge of labor and employment law with familiarity of legal terminology.
Exceptional organizational skills with the ability to multi-task and meet tight deadlines.
Proven meticulous attention to detail and proofreading skills.
Demonstrated proactive approach to problem-solving with strong decision-making capability.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.
Expert level verbal and written communication skills.
Ability to establish and maintain effective working relationships with clients, attorneys, co-workers, and other outside professionals.

Responsibilities

Acts as liaison between current and potential clients and the attorneys by maintaining continual communications via email, telephone, and in person.
Follows up with clients regarding status of cases, appointments, billing, etc.
Prepares routine correspondence, forms, agreements, letters, and trial notebooks and organize exhibits.
Maintains attorneys’ calendars; schedules and follows up on all appointments (i.e., courts, clients, case work, and potential clients).
Reviews and summarize depositions and other legal documents.
Utilizes technical information to make decisions and recommendations to the supervising attorney.
Responsible for ensuring timely filing with the courts and assisting attorneys in preparation for court appearances.
Maintains court schedule and other case deadlines.
Opens, organizes, maintains, and closes paper and electronic client files.
Prepares and sends billing statements monthly.
Inputs timekeeper data.